December 9, 2009 -
November 12. 2009 - October 8, 2009 -
September 10, 2009 -
August 13, 2009 - July
9, 2009 - June 11, 2009 -
May 14, 2009 - April 9,
2009 - March 12, 2009
Minutes of the 135th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 135th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, and James Laker
Minutes: PLDD Commissioners approved as written the Minutes of the regularly scheduled November 12, 2009 meeting, and the November 23, 2009 Annual Budget Meeting.
Expenses:
The PLDD Commissioners approved Drainage District expenses that accrued from 11 November, 2009 to 09 December 2009 for the total amount of $64,024.31
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-061 |
LUDLOW MAINT. COMM. |
216.80 |
|
09-062 |
WALTER CAIRNS |
210.00 |
|
09-063 |
SUSAN BARTKUS |
249.35 |
|
09-064 |
SETON CONSTRUCTION |
58,769.16 |
|
09-065 |
THE LEADER |
13.00 |
|
09-066 |
OLYMPIC TREE SERVICE |
4,336.00 |
|
09-067 |
VIRGINIA BROWN |
230.00 |
Public Forum:
· Mel and Katie Smith, residents of Grove Court, reported that more sand had accumulated in the area of a previous project on the east side of Oak Bay and that rocks were beginning to wash down, creating deep channels and gouges. By a motion made, seconded and unanimously approved, Commissioners directed PLDD Engineer Nancy Lockett to hire and supervise Joe Thompson to perform the repair work necessary to correct the situation, including bringing in more rock , at the cost of $550.00.
· Commissioner Walter Cairns reported that Jefferson County Auditor Donna Eldrige had requested mailing labels for the upcoming PLDD Election in February 2010. Ludlow Maintenance Commission (LMC) General Manager Brian Belmont informed Commissioners that the LMC data base could be accessed to provide labels only for LMC residents, not for other areas in the PLDD such as Ludlow Cove. Chairman Commissioner Leland Amundson will speak with Ms. Eldrige later this day to clarify what is required.
Old Business:
New Business:
1. Commissioner Walter Cairns requested that the engineers investigate the Water Flow into the Bioswales and the Detention Pond; he is concerned because he hasn’t observed any water coming down there, and he suspects that there must be an obstruction by Michael Cahn’s home on Well’s Ridge Court. Commissioner James Laker reported that he will walk down to the area to observe the situation as well.
Commissioner’s Reports and Comments: Commissioners had nothing new to report beyond what was discussed earlier during this meeting.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday January 14, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The December 10, 2009 regular meeting of the Port Ludlow Drainage District adjourned at 10:47 a.m.
Respectfully Submitted: Approved: Approved:
James Laker Walter Cairns Lee Amundson
Secretary Commissioner Chairman &Treasurer
Minutes of the 134th Port Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 134th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, and James Laker
Prior to conducting the regular meeting, PLDD Commissioners by motions made, seconded and unanimously approved, hired Joe Thompson to complete small works projects of 1) Cleaning out the drainage basin and detention pond for an estimated fee of $2,800.00, and 2) Clearing the embankment on Oak Bay Road just above Baldwin Lane for an estimated fee of $1,200.00. Mr. Thompson also agreed to perform regular maintenance work for the PLDD at various locations as directed by Engineer Nancy Lockett.
PLDD Commissioners approved as written the Minutes of the regularly scheduled September 12, 2009 meeting, the Minutes of the regularly scheduled October 8, 2009 meeting, and the Amendment of item # 5 of Old Business to the Minutes of the August 13, 2009 meeting Minutes.
Expenses:
The PLDD Commissioners approved Drainage District expenses that accrued from 07 October, 2009 to 11 November, 2009 for the total amount of $1,886.78
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-056 |
LEE AMUNDSON |
805.12 |
|
09-057 |
WALTER CAIRNS |
186.20 |
|
09-058 |
SUSAN BARTKUS |
69.26 |
|
09-059 |
OLYMPIC TREE SERVICE |
596.20 |
|
09-060 |
VIRGINIA BROWN |
230.00 |
Public Forum:
· Mel Smith, resident of Grove Court, reported that sand was beginning to accumulate in the area of a previous project on the east side of Oak Bay and that rocks were beginning to wash down. Mr. Smith asked that someone would take a look at the area. Engineer Lockett will visit the site after this days meeting to assess the situation.
Business:
New Business:
1. Commissioners and Engineer Lockett reviewed 2009 budget expenditures, funds remaining, and the upcoming annual Budget Meeting for 2010 at length. Chairman Amundson reported that he has written a request to Jefferson County Auditor Donna Eldrige to increase Capital Expenditures. After extensive review of all aspects of the budget, Chairman Amundson stated that he will meet with Judy from Jefferson County and re-adjust what needs to be withdrawn from the reserve account to meet the 2009 obligations. Re-adjustments are due in part to PWTF loan funds not being available at this time (see item # 1. under Old Business for further clarification) they have been put on hold by Washington State legislature. The Special 2010 Annual Budget Meeting will take place on November 23, 2009 at 7:00 p.m.; these issues will be further discussed at this meeting. Commissioner Cairns pointed out two (2) change corrections to the proposed budget draft, that of changing the Machias/Orchanian project to January, and changing a typographical error to the budget adjustment from 2007 contingency to 2010 contingency.
2. By a motion made, seconded and unanimously approved, Commissioners hired Jack McKay at the rate of $55.00 per hour, for a maximum of two hours per month to update and maintain the PLDD website. Resident Katie Smith asked if the PLDD website could be linked to the Port Ludlow Today website, Mr. McKay commented that it might be possible, he will also compile updated photographs for the website.
Commissioner’s Reports and Comments: Commissioners had nothing new to report beyond what was discussed earlier during this meeting.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday December 10, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The November 12, 2009 regular meeting of the Port Ludlow Drainage District adjourned at 11:57 a.m.
Respectfully Submitted: Approved: Approved:
James Laker Walter Cairns Lee Amundson
Secretary Commissioner Chairman &Treasurer
Minutes of the 133rd Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 133rd regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, and James Laker
PLDD Commissioners deferred approval of the Minutes of the regularly scheduled September 10, 2009 meeting until November 12, 2009 as administrative assistant Susan Bartkus was absent at this days meeting.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 09 September, 2009 to 07 October, 2009 for the total amount of $4,326.3
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-050 |
Walter Cairns |
140.00 |
|
09-051 |
Susan Bartkus |
138.53 |
|
09-052 |
Gray & Osborne |
3,380.84 |
|
09-053 |
Ludlow Maint. Com |
433.60 |
|
09-054 |
L&I |
3.39 |
|
09-0055 |
Virginia Brown |
230.00 |
Public Forum: There were no issues brought to the Commissioners attention by the public during this forum
Old Business:
New Business:
1. Engineer Lockett gave a power point history of the comprehensive storm water plans and construction efforts of the PLDD, starting with the year 2001 until the present day. Water quality testing will be completed in 2010.
Commissioner’s Reports and Comments:
1. Commissioner Walter Cairns announced that the South Bay Annexation Committee has withdrawn their request to annex South Bay to the PLDD.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday November 12, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The October 08, 2009 regular meeting of the Port Ludlow Drainage District adjourned at 11:00a.m, with Engineer Locket's power point presentation following immediately after.
Respectfully Submitted: Approved: Approved:
James Laker
Walter Cairns Lee Amundson
Drainage District Drainage
District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 132nd Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 132nd regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, James Laker
The Minutes of the regularly scheduled August 13, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 13 August 2009, to 09 September for the total amount of $ 16,471.65
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-044 |
SUSAN BARTKUS |
83.11 |
|
09-045 |
WALTER CAIRNS |
140.00 |
|
09-046 |
GRAY & OSBORNE |
12,721.74 |
|
09-047 |
LEE AMUNDSON |
420.00 |
|
09-048 |
LUDLOW MAINT. COMM. |
216.80 |
|
09-049 |
ENDURIS WASHINGTON |
2,660.00 |
|
09-050 |
VIRGINIA BROWN |
230.00 |
Public Forum: There were no issues brought to the Commissioners attention by the public during this forum
Old Business:
New Business: There was no new business to discuss during this days meeting.
Commissioner’s Reports and Comments:
Commissioner’s had nothing new to report at this meeting
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday October 8, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The September 10, 2009 regular meeting of the Port Ludlow Drainage District adjourned at 10:55 a.m.
Respectfully Submitted: Approved: Approved:
James Laker
Walter Cairns Lee Amundson
Drainage District Drainage
District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 131st Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 131st regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, James Laker
The Minutes of the regularly scheduled July 8, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 09 July 2009 to 12 August 2009, for the total amount of $9557.32
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-039 |
GRAY & OSBORNE |
8,741.14 |
|
09-040 |
WALTER CAIRNS |
280.00 |
|
09-041 |
SUSAN BARTKUS |
166.23 |
|
09-042 |
SYMPLIFIED TECHNOLOGIES |
139.95 |
|
09-043 |
VIRGINIA BROWN |
230.00 |
Public Forum:
· Karen Miner, a resident of the Port Ludlow Cove area attended this days meeting to address drainage problems that have arisen due to landscaping over the bioswale. Chair Lee Amundson reported that underbrush around the tanks in this area needed to be cleaned out, and that three (3) houses have put rock over the bioswale, encroaching onto the PLDD easement. Former PLDD Chair Richard Regan reported that the house at the far left end of the area has been built out, thus eliminating the PLDD access. Further discussion about this topic included the possibility of writing a letter to owners in that area notifying them that they would have to restore the approach to the PLDD easement so maintenance could be conducted. By a motion duly made, seconded and unanimously approved PLDD Commissioners directed Engineer Nancy Lockett to include cleaning out brush in the Ludlow Cove area in the PLDD Maintenance contract. Ms. Miner further reported to Commissioners additional drainage problems in this area, Commissioners and Engineer Lockett will conduct a site visit to further assess the situation after this days meeting.
· Richard Regan, former PLDD Commissioner, brought up the issue of water quality testing, and how important this is becoming. Mr. Regan suggested that the PLDD should take some water quality samples soon, prior to Jefferson County taking action and invalidating the PLDD’s exemption regarding this matter. Commissioners and Engineer Lockett discussed the last PLDD testing done in 2004, and how these parameters could be used as a baseline for new tests. Guests and Commissioners discussed areas that should be tested.
Old Business:
New Business:
· Engineer Lockett, at Commissioner Cairns request, reviewed Washington State Department of Ecology (DOE) Storm water Manual requirements for land disturbing activity, specifically, what type of activity would require a drainage plan. The 2005 WSDOE Storm Water Manual, Chapter 2, Vol I, pg 2-9 flow chart describes what situations would require a drainage plan. Ms. Lockett summarized that basically before clearing a lot, a storm water site plan was required if 7,000 or more square feet of land were involved. Having this type of plan would be beneficial by helping to reduce the possibility of erosion, pollution, and other complications from vegetation removal. Jefferson County, as well as the PLDD have adopted these Storm Water requirements thus, Commissioners directed Engineer Lockett to prepare a letter to the LMC and its Architectural Control Committee (ACC) informing them that in the future, a plan would be required in these circumstances, and that any small actions taken over a period of time could have a cumulative effect, such as recent activity on property located off of Foster Lane.
Commissioner’s Reports and Comments:
Commissioner’s had nothing new to report at this meeting
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday September 10, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The August 13, 2009 regular meeting of the Port Ludlow Drainage District adjourned at 11:44 a.m.
Respectfully Submitted: Approved: Approved:
James Laker
Walter Cairns Lee Amundson
Drainage District
Drainage District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 130th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 130th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, James Laker
The Minutes of the regularly scheduled June 11, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 10 June 2009 to 08 July 2009, for the total amount of $9,557.32
A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-039 |
GRAY & OSBORNE |
8,741.14 |
|
09-040 |
WALTER CAIRNS |
280.00 |
|
09-041 |
SUSAN BARTKUS |
166.23 |
|
09-042 |
SYMPLIFIED TECHNOLOGIES |
139.95 |
|
09-043 |
VIRGINIA BROWN |
230.00 |
Public Forum:
· Dwayne Wilcox, owner of lot number 2-1-049, asked the Commissioners for their thoughts regarding the maintenance agreement he has with the Greenbelt Committee. This agreement gives Mr. Wilcox permission to maintain the Greenbelt near his Montgomery Lane property. Commissioners advised Mr. Wilcox to be aware of the basin above the area, and the pipe buried underneath. Mr. Wilcox also asked Commissioners whether there had been a maintenance agreement contract with Seton Construction, Engineer Nancy Lockett reported that she had not had a response from them as yet.
· Bill & Beth Singer, owners of lot number 2-3-049, on Jackson Lane expressed concern with what would be taking place through their property regarding the easement requested by the PLDD. The work that the PLDD would like to do here will involve carrying water from the culvert, and multiple lots on Jackson Lane (because of the topography), and carrying the drainage down to the Rainier/Oak Bay greenbelt, away from the Mounts property on lot # 2-3-051 where it has been accumulating and creating a similar situation as on McCurdy and Walker Way. Mr. Singer said that in addition to the prior easement work, he was concerned with drainage on his road, stating that the landscaping on the northerly properties there is about six feet high and done very nicely, but as a result it water comes down over the road, over his driveway and over his neighbors property. Commissioners agreed to visit the area after this meeting.
· Many neighbors residing on Foster and Jackson Lane including Ken & Merilee Mount (lot number 2-3-050), Pat & Beverly Cooper (lot number 2-3-061), attended this meeting to address concerns with recent brush removal that has occurred on lot number(s) 2-3-059, 2-3-060 belonging to Darcy Garneau and William Tarter, and how this would affect drainage runoff, tree uprooting and other ramifications regarding this action. After prolonged discussion PLDD Commissioners advised these neighbors that the PLDD could not address tree removal issues, but it would be able to address runoff problems that may have been created by this action. Mr. Cooper asked that the PLDD issue a benign statement for the record regarding how this brush removal would increase runoff in this area. Commissioners agreed, and directed engineer Nancy Lockett to draft a letter notifying Jefferson County of how this brush removal might affect the surrounding properties.
Old Business:
New Business:
· Commissioner Cairns requested that Engineer Lockett inform the PLDD and guests in attendance, of PLDD Compliance with Washington State law regarding Storm Water run-off & maximum allowable pollutants, and what the requirements are. Ms. Lockett explained that the PLDD does not fall within the requirements of the DOE manual, but it still is within acceptable levels of water quality for a rural area. Sediment and runoff from clear cutting isn’t currently an issue, but it would need to be addressed if it were. Commissioner Cairns pointed out that Wastewater Treatment Plants have requirements, but storm water does not.
Commissioner’s Reports and Comments:
· Commissioner Cairns reported watching a recent program on the Supreme Court analyzing an annexation. One person had challenged the decision saying that she wasn’t informed properly. Commissioner Cairns expressed concern about this, stating that he would like to have an attorney review this issue. Chairman Amundson stated that the issue would be addressed when it arises. Commissioner Cairns replied that it is close; South Bay would need to file before October of this year. Chairman Amundson explained that prior discussions about annexation focused on how it would be initiated either by petition or election, and that South Bay would be joining solely for maintenance purposes, not capital improvement projects. South Bay has sediment and detention ponds and some South Bay residents have expressed interest in having the PLDD take care of maintenance, in order to have Teal Lake Village also join in Annexation, this would have to be contiguous, both areas would need to join. Commissioners answered audience questions regarding the issue.
· Chairman Commissioner Amundson reported that the month end bookkeeping report showed that there is $240,000.00 in available funds. Previously the PLDD had applied for a Public Works Trust Fund Loan (PWTF). The design portion of the loan was approved and the survey was done. However, due to the economy the State Legislature deferred many of the Construction Loans for the next two (2) years with the money being put into the general fund. The PLDD was planning to obtain a PWTF Construction Loan at ½% interest with the funding being accessible for construction in July of 2010. Commissioners discussed the current developments and whether there was enough in PLDD reserves to complete the project if a PWTF loan would not be given. After deliberating whether to proceed, Commissioners instructed Engineer Lockett to proceed with the design, as the funding for that portion of the project is there, but to get a specific dollar amount prior to planning construction. Chairman Amundson relayed that the PLDD has received a PWTF loan of $46,000.00 for design, and will now use other funds in the PLDD reserve account to start construction on other projects such as the Greenbelt on Rainier and Oak Bay and Cascade Lane areas.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday July 09, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The June 11, 2009 meeting adjourned at 11:08 a.m.
Respectfully
Submitted: Approved: Approved:
James Laker
Walter Cairns Lee Amundson
Drainage District
Drainage District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 129th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 129th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:00 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, James Laker
The Minutes of the regularly scheduled May 14, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 13 May 2009 to 10 June 2009, for the total amount of $704.99. A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-030 |
SUSAN BARTKUS |
327.84 |
|
09-031 |
WALTER CAIRNS |
147.15 |
|
09-032 |
VIRGINIA BROWN |
230.00 |
Public Forum:
· Dwayne Wilcox, owner of lot number 2-1-049, asked the Commissioners for their thoughts regarding the maintenance agreement he has with the Greenbelt Committee. This agreement gives Mr. Wilcox permission to maintain the Greenbelt near his Montgomery Lane property. Commissioners advised Mr. Wilcox to be aware of the basin above the area, and the pipe buried underneath. Mr. Wilcox also asked Commissioners whether there had been a maintenance agreement contract with Seton Construction, Engineer Nancy Lockett reported that she had not had a response from them as yet.
· Bill & Beth Singer, owners of lot number 2-3-049, on Jackson Lane expressed concern with what would be taking place through their property regarding the easement requested by the PLDD. The work that the PLDD would like to do here will involve carrying water from the culvert, and multiple lots on Jackson Lane (because of the topography), and carrying the drainage down to the Rainier/Oak Bay greenbelt, away from the Mounts property on lot # 2-3-051 where it has been accumulating and creating a similar situation as on McCurdy and Walker Way. Mr. Singer said that in addition to the prior easement work, he was concerned with drainage on his road, stating that the landscaping on the northerly properties there is about six feet high and done very nicely, but as a result it water comes down over the road, over his driveway and over his neighbors property. Commissioners agreed to visit the area after this meeting.
· Many neighbors residing on Foster and Jackson Lane including Ken & Merilee Mount (lot number 2-3-050), Pat & Beverly Cooper (lot number 2-3-061), attended this meeting to address concerns with recent brush removal that has occurred on lot number(s) 2-3-059, 2-3-060 belonging to Darcy Garneau and William Tarter, and how this would affect drainage runoff, tree uprooting and other ramifications regarding this action. After prolonged discussion PLDD Commissioners advised these neighbors that the PLDD could not address tree removal issues, but it would be able to address runoff problems that may have been created by this action. Mr. Cooper asked that the PLDD issue a benign statement for the record regarding how this brush removal would increase runoff in this area. Commissioners agreed, and directed engineer Nancy Lockett to draft a letter notifying Jefferson County of how this brush removal might affect the surrounding properties.
Old Business:
New Business:
· Commissioner Cairns requested that Engineer Lockett inform the PLDD and guests in attendance, of PLDD Compliance with Washington State law regarding Storm Water run-off & maximum allowable pollutants, and what the requirements are. Ms. Lockett explained that the PLDD does not fall within the requirements of the DOE manual, but it still is within acceptable levels of water quality for a rural area. Sediment and runoff from clear cutting isn’t currently an issue, but it would need to be addressed if it were. Commissioner Cairns pointed out that Wastewater Treatment Plants have requirements, but storm water does not.
Commissioner’s Reports and Comments:
· Commissioner Cairns reported watching a recent program on the Supreme Court analyzing an annexation. One person had challenged the decision saying that she wasn’t informed properly. Commissioner Cairns expressed concern about this, stating that he would like to have an attorney review this issue. Chairman Amundson stated that the issue would be addressed when it arises. Commissioner Cairns replied that it is close; South Bay would need to file before October of this year. Chairman Amundson explained that prior discussions about annexation focused on how it would be initiated either by petition or election, and that South Bay would be joining solely for maintenance purposes, not capital improvement projects. South Bay has sediment and detention ponds and some South Bay residents have expressed interest in having the PLDD take care of maintenance, in order to have Teal Lake Village also join in Annexation, this would have to be contiguous, both areas would need to join. Commissioners answered audience questions regarding the issue.
· Chairman Commissioner Amundson reported that the month end bookkeeping report showed that there is $240,000.00 in available funds. Previously the PLDD had applied for a Public Works Trust Fund Loan (PWTF). The design portion of the loan was approved and the survey was done. However, due to the economy the State Legislature deferred many of the Construction Loans for the next two (2) years with the money being put into the general fund. The PLDD was planning to obtain a PWTF Construction Loan at ½% interest with the funding being accessible for construction in July of 2010. Commissioners discussed the current developments and whether there was enough in PLDD reserves to complete the project if a PWTF loan would not be given. After deliberating whether to proceed, Commissioners instructed Engineer Lockett to proceed with the design, as the funding for that portion of the project is there, but to get a specific dollar amount prior to planning construction. Chairman Amundson relayed that the PLDD has received a PWTF loan of $46,000.00 for design, and will now use other funds in the PLDD reserve account to start construction on other projects such as the Greenbelt on Rainier and Oak Bay and Cascade Lane areas.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday July 09, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The June 11, 2009 meeting adjourned at 11:08 a.m.
Respectfully Submitted: Approved: Approved
James Laker
Walter Cairns Lee Amundson
Drainage District
Drainage District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 128th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 128th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:09 a.m.
PLDD Commissioners present: Leland Amundson, Walter Cairns, James Laker
The Minutes of the regularly scheduled April 9, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 8 April 2009 to 13 May 2009, for the total amount of $4,965.02. A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-026 |
GRAY & OSBORNE |
4,078.71 |
|
09-027 |
WALTER CAIRNS |
144.35 |
|
09-028 |
LEE AMUNDSON |
490.00 |
|
09-029 |
VIRGINIA BROWN |
251.96 |
Public Forum:
· Ken Horvath, Public Safety Analyst for Bob Hamlin, Program Manager of the Jefferson County Department of Emergency Management attended this meeting to facilitate the PLDD in participating in the development of a renewed Natural Hazard Mitigation Plan, required by the Robert T. Stafford Act to be revised every five (5) years. Mr. Horvath explained to the Commissioners and the audience guests how this participation would make the PLDD eligible for emergency aid grants from FEMA, in the event of a natural disaster. Mr. Horvath answered questions from the Commissioners and audience, as well as providing each with a cover letter and a Resolution Outline for perusal. He informed all that if participation was desired, a draft from the PLDD will be needed by September in order to be sent to the State Hazard Mitigation Officer for initial review, and then to FEMA for final review. Mr. Horvath reported that the City of Port Townsend has $5,000,000.00 allocated to them in FEMA grants with the funding being used to seismically retrofit the Library, Police Station, and sidewalks. By a motion duly made, seconded and unanimously approved, the Commissioners opted to participate in the updating the Hazard Mitigation Plan. Engineer Nancy Lockett assured Mr. Horvath that PLDD revisions will be updated and returned by the end of June. Administrative assistant Sue Bartkus will email Mr. Horvath a copy of the approved minutes for documentation of this motion and a copy of the paperwork that Mr. Horvath submitted to the PLDD will be posted with these approved minutes at the Beach Club.
Old Business:
New Business:
The Port Townsend Natural Hazard Mitigation Plan was addressed during the Public Forum portion of this meeting.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday June 11, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The May 14, 2009 meeting adjourned at 11:02 a.m.
Respectfully Submitted: Approved: Approved:
James
Laker Walter Cairns Lee
Amundson
Drainage District
Drainage District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 127th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 127th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:0 a.m.
PLDD Commissioners present were Leland Amundson and Walter Cairns. Commissioner James Laker was absent.
The Minutes of the regularly scheduled 12 March, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 11 March 2009 to 8 April 2009, for the total amount of $1,392.55. A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-020 |
GRAY & OSBORNE |
640.74 |
|
09-021 |
KNAUSS & SEAMAN |
186.00 |
|
09-022 |
WALTER CAIRNS |
140.00 |
|
09-023 |
VIRGINIA BROWN |
230.00 |
|
09-024 |
L&I |
11.11 |
|
09-025 |
SUSAN BARTKUS |
184.70 |
Public Forum:
· Dwayne Wilcox, owner of lot # 2-1-049 on Montgomery Lane, brought to the commissioners’ attention that there is a “sinkhole” around the cistern in the greenbelt area near his property (Libbey Court Catch basin). He approached the Greenbelt Committee (GBC), and requested that they allow him to maintain the area, and he would like to accompany the PLDD when a site visit is conducted. Engineer Nancy Lockett drew a diagram of the area, illustrating work that had been done and the problems that are occurring now primarily from water coming down off the road, she stated that she met with Mark Thurston of Jefferson County in the hopes that the county would participate in restoration of the area, which would include constructing berms to direct the water and installing a beehive grate. Mr. Wilcox stated that six (6) big shrubs along the road, were taken out when work was performed there previously were never replaced by the contractor. Chairman Commissioner Lee Amundson asked Ms. Lockett to have Monty Rhinders of Jefferson County meet the PLDD at the site, as he would be the person who would actually decide whether the county would participate in the cost.
· Katie and Mel Smith, owners of several lots on Grove Court, reported that they have been watching problems with drainage above Baldwin Lane; water keeps breaking out and forming its own natural path. Ms. Lockett stated that the PLDD will be consulting with Paul Walters about that issue after today’s meeting. Chairman Amundson stated that the PLDD thinks the increase in water runoff starts up near Pioneer as the owners of a house near Fleet & Pioneer have been cutting large numbers of trees. Commissioner Cairns stated that the ultimate solution would be to pipe the area down to where the PLDD improvement is.
· Former PLDD Chairman Richard Regan recalled discussion a few years ago pertaining to ditch maintenance, he asked if a contract was ever obtained with a contractor for this work. Commissioners stated that though the PLDD had tried in the past to garner interest in a maintenance contract, no one was interested in bidding on it, but now due to the economy more companies on the small works roster might be interested. A proposal for a possible five (5) year term will be drawn for this as well as for the detention pond which Commissioner Cairns noted is also in need of maintenance.
Old Business:
New Business:
· Commissioner Walter Cairns reported that the detention pond is in dire need of some maintenance work, the bioswale is covered with blackberry vines and dead alder, and the waterways need to be cleaned out.
· Chairman Amundson reported that the bioswale near the waterside (near the new homes) has been landscaped over by homeowners; he will contact the PLDD attorney to write a letter to the homeowners letting them know that the PLDD needs to have access to the area.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday May 14, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The April 9, 2009 meeting adjourned at 11:47 a.m.
Respectfully Submitted: Approved: Approved:
James
Laker Walter Cairns Lee
Amundson
Drainage District
Drainage District Drainage District
Secretary Commissioner
Chairman &Treasurer
Minutes of the 126th Port Ludlow Drainage District
Regularly Scheduled Meeting
Call to order: The 126th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman, Commissioner Leland Amundson at 10:18 a.m.
PLDD Commissioners present were Leland Amundson and Walter Cairns. Commissioner James Laker was absent.
The minutes of the regularly scheduled 12 February, 2009 meeting were approved as written.
Expenses:
The PLDD Commissioners discussed and approved Drainage District expenses that accrued from 11 February 2009 to 11 March, for the total amount of $7,617.78. A breakdown of this total is shown below:
|
VOUCHER# |
VENDOR |
AMOUNT |
|
09-014 |
Susan Bartkus |
329.00 |
|
09-015 |
Gray & Osborne |
6,048.34 |
|
09-016 |
Lee Amundson |
576.80 |
|
09-017 |
Walter Cairns |
216.84 |
|
09-018 |
LMC |
216.80 |
|
09-019 |
Virginia Brown |
230.00 |
Public Forum:
· There were no comments from the public during this forum.
Old Business:
New Business:
· Commissioner Walter Cairns notified everyone that he will be putting his house up for sale in a few months, there will be thirty (30) days from whenever his closing will be until he will be resigning as PLDD Commissioner, he will make a recommendation for a replacement Commissioner.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday April 9, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.
The March 12, 2009 meeting adjourned at 11:12 a.m.
Respectfully Submitted: Approved: Approved:
James Laker
Walter Cairns Lee Amundson
Drainage District Drainage
District Drainage District
Secretary Commissioner
Chairman &Treasurer