2010 Port Ludlow Drainage District Minutes

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November
October

September
August
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June

May

April
Amendment to March 13 minutes
March
February
January

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December

Meeting Minutes

Commissioners Meeting December 9, 2010

Meeting called to order 10:04 am. In attendance: Commissioners Cairns and Amundson, Mel and Katie Smith, Dwayne Wilcox and Engineer Lockett

1. Draft minutes November 11, 2010 Commissioner Meeting and November 17, 2010 2011 Budget Meeting approved. Commissioner Amundson motioned to accept the minutes. Commissioner Cairns seconded motion. Motion approved: 2 to 0.

2. Vouchers: Total $3,688.75

Susan Bartkus - $307.07

Walt Cairns - $180.00

Gray & Osborne - $2,715.50

LMC - $216.80

Leader - $39.38

Virginia Brown - $230.00

Commissioner Amundson motioned to approve the vouchers. Commissioner Cairns seconded motion. Motion approved: 2 to 0

4. Resignation of Commissioner/Secretary Jim Laker. Commissioner Cairns sent Commissioner Laker’s resignation letter to Donna Eldridge, Jefferson County Auditor. Commissioner Cairns informed Ms. Eldridge that the District intends to appoint a new commissioner.

Commissioner Amundson moved to accept the resignation of Commissioner Laker. Commissioner Cairns seconded the motion. Motion approved: 2 to 0

5. Appointment of new Commissioner

Commission Cairns indicated he would entertain a motion to appoint Dwayne Wilcox to serve out the term vacated by Jim Laker. The term runs to February 2012. If someone expresses interest in running for that position an election will be held at the appropriate time.

Commissioner Amundson moved to appoint Dwayne Wilcox to fill the position vacated by Jim Laker. Commissioner Cairns seconded the motion. Motion approved: 2 to 0.

Mr. Wilcox will arrange his swearing in with the County.

Commissioner Cairns informed Mr. Wilcox that it is the policy of the District that public funds can not be used to cure drainage problems on private property unless the problem originated on a greenbelt or public right-of-way.

6. Public Forum – Nothing to discuss

7. Old Business

a. Oak Bay/Rainier Greenbelt Drainage Improvement. Nancy Lockett and Leigh Nelson walked the alignment December 2, 2010 to verify the location of the proposed ditch. Commissioner Cairns said that the specifications must include recognition that the trees belong to the LMC the method of disposal must be coordinated with LMC. Nancy Lockett described the Public Work Trust Fund loan program to Mr. Wilcox.

b. WWTP Ditch Maintenance. Nothing new to report

c. Stormwater Sampling. Nancy Lockett and Leigh Nelson completed Stormwater quality sampling at the five locations included in the 2003 water quality sampling. The water quality results have been tabulated. No major deviation from the previous results. The results will be included in the Stormwater Comprehensive Plan Update and sent to Pat Pearson, WSU Extension for her information.

d. Baldwin Ditch. The Smith’s reported the larger rocks Joe Thompson added to the ditch seem to be doing a good job of preventing erosion of the ditch.

8. New Business

a. Natural Hazard Mitigation Plan. Commissioner Cairns explained that in 2004 the District signed on a participant in the Jefferson County/City of Port Townsend Natural Hazards Mitigation Plan. By participating in the plan the District has the right to appeal for grant funding under this program in the case of damage to Stormwater facilities caused by a natural disaster. The plan was revised in 2009. The District needs to formally adopt the plan by resolution.

Commissioner Cairns made a motion to adopt Resolution No. 14 adopting the Jefferson County/City of Port Townsend Natural Hazard Mitigation Plan, 2009 Revision. Commissioner Amundson seconded the motion. Motion to adopt Resolution No. 14 approved: 2 to 0

Meeting adjourned 10:30 am

Respectfully Submitted: Approved: Approved:

Dwayne Wilcox Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Chairman Treasurer

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November

Minutes of the 146^th Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday November 11, 2010 10:00 a.m.

~ Approved~

Call to order: The 146^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Walter Cairns at 10:08 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns. Commissioner Secretary James Laker was absent from this meeting.

Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled October 14, 2010 meeting as written.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from October 14, 2010, to November 10, 2010 for a total for a total of $5,760.24

VOUCHER #	VENDOR	AMOUNT
10-071	WALT CAIRNS	90.00
10-072	GRAY & OSBORNE	4,464.64
10-073	VIRGINIA BROWN	230.00
10-074	OLYMPIC TREE SERVICE	975.60

Public Forum:

• Resident Katie Smith thanked the Commissioners for having small works contractor Joe Thompson replace the rocks to the drainage ditch near her home.

Old Business:

1. (4:10) The Rainier to Oak Bay project was discussed. Engineer Lockett stated that plans and specs are continuing to be prepared. Commissioners and Engineer Lockett discussed Ms. Lockett also reported that at this time there was nothing new to report regarding what the legislature is doing pertaining to the disbursement of Public Works Trust Fund Loans.

2. (5:10) Engineer Lockett reported to Commissioners that there was money available in the budget for storm water sampling to be conducted by the end of the month. Commissioner Cairns asked that sampling be done up off of Walker Way and off of Osprey Ridge prior to the convergence where the water drains off of Oak Bay.

3. (7:40) The 2011 Annual PLDD Budget Meeting items were briefly discussed, with Commissioners stating that the assessments may have a slight increase but will be approximately the same as 2010.

4. (8:50) Engineer Lockett reported that Gracie Landscaping conducted the maintenance Landscaping that had deteriorated in and around the Waste Water Treatment Ditch improvement project. Ms. Lockett looked at the area the morning of this meeting, stating that it looks very nice.

5. (9:57) Engineer Lockett reported that Joe Thompson placed larger rocks in the Baldwin Lane ditch near Smiths home as formerly directed by Commissioners, he will put concrete in late fall after the vegetation dies down, this will allow the concrete to adhere to the surface. Mr. Smith reported that this seems to be holding.

New Business:

• By a motion made, seconded and approved, Commissioner Amundson formally resigned his position as Chairman of the PLDD, and assigned Commissioner Walt Cairns as Chairman Commissioner.
• Commissioners will contact Commissioner Secretary James Laker to see if he wants to resign his position on the PLDD.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday December 9, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The November 11, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 10:22 a.m.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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October

Minutes of the 144^th Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday October 14, 2010 10:00 a.m.

~ APPROVED ~

Call to order: The 145^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns. Commissioner Secretary James Laker was absent from this meeting.

Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled September 9, 2010 meeting as written.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from September 9, 2010 through October 13, 2010 for a total for a total of $3,625.05

VOUCHER #	VENDOR	AMOUNT
10-065	WALT CAIRNS	180.00
10-066	LMC	433.60
10-067	GRAY & OSBORNE	2,520.46
10-068	SUSAN BARTKUS	258.58
10-069	L & I	2.41
10-070	VIRGINIA BROWN	230.00

Public Forum:

• Resident Richard Regan inquired if Jefferson County was currently cleaning out PLDD manholes, Engineer Nancy Lockett reported that they are currently in the process of cleaning out catch basins and that they are scheduled to clean out a number of them for their annual rotation.

Old Business:

6. (3:37) The Rainier to Oak Bay project was discussed. Engineer Lockett stated that a preliminary layout and profile for the ditch through the greenbelt area ready to look at after this day’s meeting. Commissioners and Engineer Lockett discussed how the plans have been adjusted to minimize impact to trees and vegetation. Ms. Lockett also reported that at this time there was nothing new to report regarding what the legislature is doing pertaining to the disbursement of Public Works Trust Fund Loans.

7. (5:26) Commissioner Cairns reported that he and Gray & Osborne engineer Leigh Nelson attended a September 14, 2010 Greenbelt Committee Meeting in which the construction of Grace Christian Center was discussed. The proposed new building construction by the church is to be located on the intersection of Oak Bay Road and Osprey. The church group proposed a drainage plan that utilized roof runoff, with infiltration as means of drainage. Engineer Lockett wrote a response to this proposal indicating the PLDD’s disagreement with this method of drainage for this area. Because of the impervious surface, detention would be the desired method. Infiltration would increase instability to the slope and would not be a feasible solution. Detention would be in compliance with the 2005 Department of Ecology (DOE) manual standards, which also require a geotechnical report to be done if infiltration were to be utilized within 1,000 feet of a shoreline. Commissioner Cairns reported that the net result of the meeting was that the church would have to have a soils engineer give them an all clear for the area, and that the Ludlow Maintenance Commission (LMC) would give the soils engineer access to analyze the area. Along with this report Commissioner Cairns submitted copies of two (2) letters that had been generated from this issue, one from the chair of the LMC Greenbelt Committee, and one from Vaughn Bradshaw, Secretary of the LMC Board of Trustees, both letters state that approval will only be giving for the infiltration system if 1) there were a favorable analysis of site soil and geotechnical conditions 2) Jefferson County gave approval 3) PLDD gave approval 4) installation and all liability will be borne by the church 5) excavation be routed to avoid damage to tree roots. (copies of these letters will be posted with these minutes)

8. (11:19) The 2011 Annual PLDD Budget Meeting was discussed, with Commissioners and Engineer Lockett discussing items to be considered for the budget, including an Operation and Maintenance Manual, an updated Storm Water Comprehensive Plan, updating drawings, Annual Maintenance of the Wastewater Treatment Plant Ditch, Storm Water Sampling, and two capital improvements 1) conveyance ditch along the properties along the north side of Navigator and Seafarer Lanes 2) pipe the ditch on the west side of Oak Bay & Baldwin down to Oak Bay, and pipe section near Katie & Mel Smiths home, from the discharge point down to the concrete section of berm near the water line. Repayment of the pre-design loan for the Oak Bay/Rainier Greenbelt project will begin next year as well, with these costs to consider for the 2011 Budget. The Budget meeting will be held in the Bay View room at the Beach Club on Wednesday November 17, 2010 at 7:00 p.m. Public notices will be put into the Port Townsend Leader.

New Business:

· Commissioner Cairns asked Engineer Lockett if storm water sampling could be scheduled for next month, she will check funds left for the year and see if it’s feasible.

9. Engineer Lockett reported speaking with Gracie Landscaping regarding improving the Landscaping that has deteriorated in and around the Waste Water Treatment Ditch improvement project; they suggested that the area be improved by weed eating down to the strawberry plants, at an approximate cost of $2,975.00 plus tax. By a motion made, seconded and approved Commissioners instructed Engineer Lockett to hire Gracey Landscaping to perform the necessary work.

· Commissioner Cairns reported that there is no other solution for Richard Babaian, a resident of Condon Lane other than to install a curtain drain himself to deal with runoff coming onto his property from his neighbor’s driveway. Jefferson County did not require a drain, and the PLDD cannot help as this is private property.

· Small Works contractor, Joe Thompson reported that he placed larger rocks in the Baldwin Lane ditch near Smiths home as directed by Commissioners, he will put concrete in late fall after the vegetation dies down, this will allow the concrete to adhere to the surface.

· Commissioner Cairns reported that the LMC Greenbelt Committee is not complying with the PLDD Tree Clearing Form; they have cut down trees without filling out the form. Chairman Commissioner Amundson will try to attend the next LMC Trustees meeting and ask why they have not complied with this requirement.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday November 11, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The October 14, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 10:53 a.m.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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September

Minutes of the 144^th Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday September 9, 2010 10:00 a.m.

~ Approved ~

Call to order: The 144^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns. Commissioner Secretary James Laker was absent from this meeting.

Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled August 12, 2010 meeting as written.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from August 11, 2010 through September 8, 2010 for a total for a total of $3,066.82

VOUCHER#	VENDOR	AMOUNT
10-062	WALT CAIRNS	90.00
10-063	GRAY & OSBORNE	2,679.57
10-064	VIRGINIA BROWN	297.25

Public Forum:

• Engineer Nancy Lockett reported that in June the PLDD met with Jim Pearson of Jefferson County, Pastor Kevin Hunter of Grace Christian Center, and the engineer in charge of the proposed new building construction by the church, to be located on the intersection of Oak Bay Road and Osprey. The church group proposed a drainage plan that utilized roof runoff, with infiltration as means of drainage. Engineer Lockett wrote a response to this proposal indicating the PLDD’s disagreement with this method of drainage for this area. Because of the impervious surface, detention would be the desired method. Infiltration would increase instability to the slope and would not be a feasible solution. Detention would be in compliance with the 2005 Department of Ecology (DOE) manual standards, which also require a geotechnical report to be done if infiltration were to be utilized within 1,000 feet of a shoreline. Ms. Lockett prepared a letter to send to the church and Jefferson County stating the PLDD opinion of this issue. By a motion made, seconded and unanimously carried, Commissioner directed Engineer Lockett to send these letters. Ms. Lockett will continue to examine this issue.
• (7:49) Ludlow Maintenance Commission (LMC) Greenbelt Committee (GBC) member Ted Buehler did not hear the GBC cited in the above mentioned motion and requested that his committee receive a copy of the letter; Commissioners assured Mr. Buehler that it would be done. Mr. Buehler asked if the PLDD would be in charge of approving this drainage plan, but Commissioner Cairns and Engineer Lockett informed him that for that area it would be Jefferson County that would make the decision. Further discussion concerning detention plans occurred.
• (38:15) Mel & Katie Smith reported speaking with small works contractor Joe Thompson who recommended that larger rocks be placed in the Baldwin Lane ditch near Smiths home as directed by Commissioners during the July 2010 PLDD meeting. Engineer Lockett observed that the area does need to be cleaned out as well as widening the dispersion area at the exit to decrease the velocity of the water when flowing, recommending that this be done as a temporary solution, with a more permanent solution to be worked into the 2011 budget. All parties agreed to visit the site after this day’s meeting to look at the area.

New Business:

· (13:49) Commissioner Cairns indicated that the formation of a PLDD Operating Maintenance Manual, including Engineer Locketts proposal, should be a 2011 budget item as it may stretch the 2010 budget beyond what is available. Commissioner Cairns also noted that an updating of the PLDD Comprehensive Plan should be done as well, as the current plan and maps are out of date. Chairman Commissioner Amundson indicated that he would be preparing the budget soon, as it is required by November and that he would confer with Commissioner Cairns about these matters. Commissioner Cairns reiterated that cost proposals from Engineer Lockett were needed to acquire accurate data for the budget.

· (17:30) Richard Babaian, a resident of Condon Lane attended this day’s meeting to discuss an asphalt driveway that his neighbor recently installed, which Dr. Babaian worries will increase runoff onto his and other neighbors across the street. Dr. Babaian asked that the contractor install a berm to divert the water, but the party declined. Dr. Babaian indicated that there is already a problem with runoff on this street and wondered whether the PLDD could help with a solution to this matter. Engineer Lockett and Commissioner Cairns were consulted prior to this meeting, with Ms. Lockett reporting that she had contacted Jefferson County to discuss the area, as part of the driveway would be in the county right-of-way. Further discussion ensued about how a berm would be the solution; meanwhile Ms. Lockett will contact Jefferson County and see what or if anything can be done. Dr. Babaian asked that if the berm is refused by the owner and neither Jefferson County, or the PLDD can make his neighbor put in a berm, what could he do to alleviate the problem. Commissioner Cairns did advise him that a curtain drain would be possible.

· (34:00) Commissioners authorized administrative assistant Sue Bartkus to purchase a needed five drawer file cabinet by a motion made, seconded, and unanimously approved.

Old Business:

10. (45:30) Engineer Lockett reported after the August meeting to Commissioners that the list of Public Works Trust Fund Loans have come out with the PLDD being 36^th on the list of projects that may receive funding, with this being reviewed near the end of the year by the Washington State Governor, and near the first of the year by the Legislature. Commissioner Cairns reported receiving a telephone call from the office. This will be going to the Governor’s office, but money won’t be appropriated until next spring.

11. (48:11) Discussion was held concerning the Waste Water Treatment Plant Ditch landscaping deterioration and possible steps that could be taken to alleviate this matter before all vegetation is completely destroyed. Some recordings and all minutes from that time period have been reviewed to no avail, but Engineer Lockett stated that she will review more recordings of the meetings to ascertain which residents had agreed to take on this task.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday October 14, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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August

Minutes of the 143^rd Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday August 12, 2010 10:00 a.m.

~ Approved ~

Call to order: The 143rd regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns and Commissioner Secretary James Laker.

Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled July 08, 2010 meeting as written, and the Minutes of the regularly scheduled June 10, 2010 meeting as corrected.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from July 07, 2010 through August 11, 2010 for a total for a total of $8,536.30

VOUCHER#	VENDOR	AMOUNT
10-055	LMC	650.40
10-056	WALT CAIRNS	180.00
10-057	LEE AMUNDSON	720.00
10-058	SUSAN BARTKUS	193.93
10-059	GRAY & OSBORNE	3,901.97
10-060	ENDURIS WASHINGTON	2,660.00
10-061	VIRGINIA BROWN	230.00

Public Forum:

• Richard Regan, resident and former PLDD Commissioner, brought to the Commissioners attention that the PLDD should have a maintenance schedule operating manual. Commissioners agreed with this proposal and determined that Commissioner Cairns would be the officer in charge of developing the manual, in cooperation with Engineer Nancy Lockett.
• Resident Dwayne Wilcox asked if Minutes of the PLDD were available for the public to review. Commissioners confirmed that Minutes for the last 12 to 18 months were posted on the PLDD website, Minutes older than that are stored onsite at the Beach Club for review.

New Business:

· (5:30) Commissioners decided to discuss New Business first as engineer Nancy Lockett was not present to report on Old Business matters.

· (6:10) Maintenance of the new landscaping near the Wastewater Treatment plant was discussed. Commissioners recalled that during a Special Open House meeting at 7:00 p.m. May 7, 2008 with the PLDD, engineer Barry Baker, landscape architect Susan Black and 22 residents of the area, a group of residents agreed to maintain the new landscaping. As the new plantings have been neglected, research will be done to determine who of the residents stated that they were willing to maintain these plantings.

· (8:30) Commissioner Cairns reported that he has reviewed and approved drainage plans that Ferguson & Cole, Inc. submitted for lot # 1-4-078 on Machias Loop, in preparation for a new home that the company is building on this lot.

· (10:07) Richard Regan reported noticing that Jefferson County is not maintaining the ditches in the North Bay Area. Chairman Commissioner Amundson stated that he would be at the County Courthouse later this day and that he would speak with Representative John Austin about this matter

The August 12, 2010 meeting of the Port Ludlow Drainage District adjourned at 10:19 a.m.

Engineer Lockett arrived at the Beach Club Bay View Room at 10:27 a.m. after being detained by traffic delays. Commissioners did not re-open the meeting, but they did discuss the following issues with Ms. Lockett to get her reports.

12. Engineer Lockett reported to Commissioners that the list of Public Works Trust Fund Loans have come out with the PLDD being 36^th on the list of projects that may receive funding, with this being reviewed near the end of the year by the Washington State Governor, and near the first of the year by the Legislature.

13. Commissioners reviewed issues discussed in engineer Lockett’s absence earlier in the meeting for her advisement.

14. Engineer Lockett reported to Commissioners that she called Joe Thompson to work on the Baldwin Lane ditch near Mel & Katie Smiths home as directed by Commissioners during the July 2010 PLDD meeting.

15. Engineer Lockett reported that Jefferson County will be slip lining the culvert that goes across Oak Bay Road from the Detention Pond down toward the Bay, near North Bay Condominiums, and they will also be working on improving the culvert that is to the east of that, before the Marina, to redirect flow.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday September 9, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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Minutes of the 142^nd Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday July 08, 2010 10:00 a.m.

~ Approved ~

Call to order: The 142^nd regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns and Commissioner Secretary James Laker.

Minutes: PLDD Commissioners deferred approval of the Minutes of the regularly scheduled 10 June, 2010 meeting Minutes until corrected.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 09 June, 2010 to 07 July, 2010 for a total of $2,307.54. A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-050	GRAY & OSBORNE	1,374.47
10-051	L&I	6.03
10-052	WAYNES LANDSCAPING	607.04
10-053	VIRGINIA BROWN	230.00
10-054	WALT CAIRNS	90.00

Public Forum:

• Ludlow Maintenance Commission (LMC) President Elizabeth Van Zonneveld stated that rather than grant a general easement to the PLDD to perform work on Greenbelt reserve areas, the LMC would prefer to do so on a case by case basis. By a motion made, seconded and unanimously carried, Chair Leland Amundson rescinded his written request to the LMC for a blanket easement.

Old Business:

1. (7:53) Chair Commissioner Amundson telephoned small works contractor Joe Thompson, to have him speak with Clarence & Katherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane, about the removal of their request for the PLDD to perform work that would alleviate runoff that is coming from an adjacent reserve area, down the slope and onto their lot. Chairman Commissioner Amundson will ask Mr. & Ms. Garrison for a liability release.
2. (16:00) The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly. Engineer Nancy Lockett reporting that design will be done, pending the allocation of funding.
3. (16:21) Engineer Lockett had nothing new to report regarding the Water Flow into the Bioswales and the Detention Pond. Previously, Commissioner Walter Cairns requested that there be a study to investigate this area, he became concerned because he hadn’t observed any water coming down into the bioswale and he suspects that there must be an obstruction with the water going somewhere else. Engineer Nancy Lockett reported that she was able to obtain the original Detention Pond plans from Larry Smith, president of Olympic Water & Sewer (OWS) and she was able to make usable copies, but she was still trying to obtain the original drainage design report, which is needed before any steps are taken to correct failures. The area had been modified, possibly after the play area was moved there sometime in the 1990’s.
4. (17:17) Engineer Lockett reported that work is complete for the Machias Loop Project, the surveyors placed flags to mark where the driveway area is so the Orchanians will know where to park, and will obtain an easement for any future work needed. Ms. Lockett reported that she spoke with owner Merrilee Mount, and Ms. Mount was very happy with the work done for the Foster/Jackson Lane Project.

New Business:

· (20:00) Commissioner Cairns reported that a letter had been received from the LMC Greenbelt Committee regarding cutting back saplings, Engineer Lockett will look it over.

· (21:00) Engineer Lockett reported that the landscaping in the area by the Wastewater Treatment Plant (where PLDD work had been performed) has been neglected.

· (24:00) Engineer Lockett looked at the ditch on Baldwin Lane by Mel & Katie Smiths home. The Smiths looked at another area where quickset was used to alleviate rock displacement, and they now think that putting some quickset in their ditch would be a good solution to the problem of the shifting rocks there. By a motion made, seconded and unanimously approved, Commissioners directed Engineer Lockett to have small works contractor Joe Thompson perform this work for time and materials as billed by Mr. Thompson.

· (29:00) Commissioner Cairns reported that there has been unapproved tree cutting above the Detention Pond adjoining the Greenbelt. Resident Dwayne Wilcox stated that the LMC has been unable to enforce the tree cutting regulations and covenants. Much discussion was held pertaining to tree cutting issues. Commissioners commented that tree cutting approval/denial is not the PLDD’s purview, but it does need a tree cutting information form filled out and submitted for tracking purposes, as per RCW requirements. Commissioner Laker will approach the owner of the property where tree cutting has been done (as he lives near the site) and ask him to fill out a PLDD information sheet.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday August 12, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The July 08, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 10:45 a.m.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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Minutes of the 141^st Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday June 10, 2010 10:00 a.m.

~ Approved~

Call to order: The 141^st regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns. Commissioner Secretary James Laker did not attend this meeting.

Minutes: PLDD Commissioners approved as written the Minutes of the regularly scheduled May 13, 2010 meeting Minutes.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 7 April, 2010 to 12 March, 2010 for the total amount of $3,124.54. A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-042	SUSAN BARTKUS	193.93
10-043	WALT CAIRNS	90.00
10-044	GRAY & OSBORNE	1,251.22
10-045	OLYMPIC TREE SERVICE	514.90
10-046	LMC	433.60
10-047	SYMPLIFIED TECHNOLOGIES	139.95
10-048	PUBLIC WORKS BOARD	270.94
10-049	VIRGINIA BROWN	230.00

Public Forum:

• Mr. Randy Shelly attended this meeting to announce that he has no plans to remove trees from his vacant lot and has submitted no request to the Ludlow Maintenance Commission (LMC) Architectural Control Committee (ACC) to remove trees from his lot.

Old Business:

5. Chair Commissioner Amundson read a letter from Clarence & Katherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane, stating that they wished to remove their request for the PLDD to perform work that would alleviate runoff that is coming from an adjacent reserve area, down the slope and onto their lot. After discussion Commissioners Amundson and Cairns decided that the PLDD should complete the project. Chairman Amundson reported that he had received authorization from LMC President Elizabeth Van Zonneveld for an easement to perform this work.
6. The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly. Engineer Leigh Nelson reporting that design is 10 to 15% completed.
7. Engineer Nelson had nothing new to report regarding the Water Flow into the Bioswales and the Detention Pond. Previously, Commissioner Walter Cairns requested that there be a study to investigate this area, he became concerned because he hadn’t observed any water coming down into the bioswales and he suspects that there must be an obstruction with the water going somewhere else. Engineer Nancy Lockett reported that she was able to obtain the original Detention Pond plans from Larry Smith, president of Olympic Water & Sewer (OWS) and she was able to make usable copies, but she was still trying to obtain the original drainage design report, which is needed before any steps are taken to correct failures. The area had been modified, possibly after the play area was moved there sometime in the 1990’s.
8. Engineer Nelson reported that hydro-seeding work will be done on the Machias Loop project when the weather is dry, and that the surveyors will be out to survey the Foster/Jackson Lane area as well as surveying the repaired area on Machias Loop (as previously suggested by Engineer Lockett for a ten (10) foot easement) so Mr. & Ms. Orchanian will know where it is located, allowing them to park elsewhere.

New Business: There were no new items of business brought to the Commissioners attention at this meeting.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday July 8, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The June 10, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 10:18 a.m.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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Minutes of the 140^th Port Ludlow Drainage District

Regularly Scheduled Meeting

Thursday May 13, 2010 10:00 a.m.

~ Approved ~

Call to order: The 140^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.

Attendance: Present were Chairman Commissioner Leland Amundson, Commissioner Walter Cairns, and Commissioner Secretary James Laker.

Minutes: PLDD Commissioners approved as written the Minutes of the regularly scheduled April 08, 2010 meeting and the amended March 11, 2010 meeting Minutes.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 10 March, 2010 to 7 April, 2010 for the total amount of $17,883.19. A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-036	GRAY & OSBORNE	9,850.35
10-037	SYMPLIFIED TECHNOLOGIES	86.40
10-038	SETON CONSTRUCTION	7,480.99
10-039	WALT CAIRNS	90.00
10-040	SUSAN BARTKUS	145.45
10-041	VIRGINIA BROWN	230.00

Public Forum:

• Mr. David Pike, resident of 105 Waterhouse Lane, Ludlow Cove asked Commissioners about the disposition of a complaint that was made last August 9, 2009 by one of his neighbors, concerning the bioswale located on Waterhouse Lane. Mr. Pike read about this matter on the PLDD website, and was concerned because he had placed some rock on top of the bioswale. Commissioners Amundson and Cairns informed Mr. Pike that at the time, they had inspected the area and saw no harm done by the rock. Commissioner Cairns explained that the other side had a filtration system and was nothing harmed there either. Mr. Pike explained that another homeowner will be taking action and so he wanted to make sure that he had not created a problem. Mr. Pike also asked about a link for the PLDD website on the Port Ludlow Today website, and vice versa. Commissioner Amundson will contact Mr. Jack McKay to provide a link, thereby providing a way for residents to access each site from the other.

Old Business:

9. (9:07) Previously, Commissioners and engineer Nancy Lockett conducted site visits regarding an issue with runoff on lot # 2-3-205, belonging to Clarence and Catherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane. Mr. Garrison’s recently revised request involved runoff coming from an adjacent reserve area, down the slope and onto his lot. In February 2010, Commissioner Cairns reported that the Ludlow Maintenance Commission (LMC) Greenbelt Committee (GBC) notified the PLDD of this situation; Mr. Garrison brought to the Commissioners attention a matter of runoff coming onto his property from his neighbors’ property, lot # 2-3-190. Commissioners determined at that time, by looking at the Platt map that there is no green belt or easement between lots 206 and 190, there is a sewer easement adjoining lots 190, 191 and 205; therefore since this situation involved private property runoff, the PLDD could not address correcting the matter. Though Mr. Garrison had surveyors establish boundaries, which indicated an easement, there are in fact none. Commissioners and engineer Lockett advised Mr. Garrison to either contact the County for a legal description, or access it online. Commissioners discussed methods to resolve this matter. During the March PLDD meeting, Commissioner Cairns read a 1997 letter from attorney Karen Willie regarding surface water being “the common enemy”, and that you must use due care when managing it, also citing a January 10, 2000 Washington State Supreme Court decision. Commissioner Laker stated that we have two sources of water going onto the Garrison’s property, that being from the Greenbelt and from the uphill neighbors discharge. Commissioner Cairns suggested that the PLDD could pay for a berm (as that is on community property, namely the Greenbelt) and possibly the uphill neighbors could be persuaded to pay for the drainage pipe to alleviate runoff coming onto the Garrison’s from their property. It was also noted that the original drainage plan from the uphill neighbor property included drywells, which had been changed at the location at some point with no documentation submitted. Prolonged discussions and site visits have been held about this matter, with owners Mr. & Ms. Garrison, Engineer Lockett, PLDD Commissioners and small works roster contractor Joe Thompson. An issue that concerned many was that no public funding be used for private matters. During this day’s meeting, in addition to the parties listed above, GBC Chair Ted Buehler attended to present documentation that his committee had prepared regarding this matter and easements that they had prepared for Mr. Garrison. Commissioner Walt Cairns stated that the PLDD is not in charge of surveys or platting, the PLDD is only in charge of surface water, and what the PLDD is limited to and obligated to do is handle surface water on public property, not private property. As directed by PLDD Commissioners, engineer Lockett will use these easements as a template and amend them for the PLDD to obtain an easement from the LMC, prior to work being completed for this issue. By a motion made, seconded, and carried Commissioners directed engineer Lockett to oversee this project (using her design submittal) and have small works contractor Joe Thompson perform work to correct the surface runoff coming from the Greenbelt onto the Garrisons property at a cost not to exceed $813.00, this after an easement is obtained by the LMC. Commissioner Walter Cairns abstained from voting on this motion.
10. (1:00)The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly. Engineer Lockett reported that the Public Work Trust Fund (PWTF) loan for $646,935.00 at ½% interest, with a total project cost of $836,000.00 for the construction portion of the project had been submitted. Ms. Lockett does not expect that any progress would happen via the paperwork until next year, but the PLDD should know this fall whether the application will be approved.
11. (1:03) Engineer Lockett had nothing new to report regarding the Water Flow into the Bioswales and the Detention Pond. Previously, Commissioner Walter Cairns requested that there be a study to investigate this area, he became concerned because he hadn’t observed any water coming down into the area, suspecting that there must be an obstruction with the water going somewhere else. Engineer Lockett reported that she was able to obtain the original Detention Pond plans from Larry Smith, president of Olympic Water & Sewer (OWS) and she was able to make usable copies, but she was still trying to obtain the original drainage design report, which is needed before any steps are taken to correct failures. The area had been modified, possibly after the play area was moved there sometime in the 1990’s.
12. (1:03) Engineer Lockett reported that repair work being done on the Machias Loop project is close to being complete, Commissioners were given the final change orders to sign and the paperwork to be sent after this day’s meeting. Ms. Lockett did state that now that the weather is moderate, the Foster/Jackson Lane area will be surveyed. She suggests that the area repaired on Machias Loop should be surveyed and recorded for a ten (10) foot easement so Mr. & Ms. Orchanian will know where it is located, allowing them to park elsewhere.
13. (1:06) Previously, Commissioner Cairns reported that due to recent vandalism and theft in the RV area the LMC Greenbelt Committee and Operations Committee are considering clearing vegetation (primarily alder trees) within fifteen (15) feet of the fencing. This RV Lot Clearing would allow for possible surveillance and/or security monitoring. Commissioner Cairns spoke with LMC General Manager Brian Belmont as to why they haven’t yet submitted plans. Mr. Belmont responded that it was regarding the cost of applying to Jefferson County for tree clearing, which would be $470.00 per permit for 7,000 square feet; Commissioner Cairns suggested that the LMC submit their plan all at once for a one time application fee, then conducting the work in stages. This item will now be removed from the agenda until such a time as the LMC forwards there plans.

New Business:

• (1:09) Commissioner Cairns reported that he and engineer Lockett will be attending a meeting this day at 1:00 p.m. with Grace Christian Church regarding a drainage plan for their Osprey Ridge/Oak Bay property.
• (1:13)Commissioner Cairns reported that real estate agent Sally Derrig submitted an tree removal application, on behalf of her client Bernice Phillips, who owns lot # 1-5-004 on Machias Loop, copies were provided for PLDD for tree/brush removal tracking.
• (1:13:25) Engineer Lockett reported meeting with Jefferson County regarding culverts on Machias Loop and Walker Way where there had been some low spots, the county will be building berms to correct the low spots, which should help alleviate ground water runoff to the whole area.
• (1:14) Ms. Lockett also reported that Jefferson County has decided to repair a culvert off of Oak Bay Road where it has corroded, laying new pipe to the last part of the pipe. There is an outfall located there, and at sometime Ms. Lockett recommends that the PLDD should put a dispersion structure there with a manhole or outfall to accommodate the flow.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday June 10, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The May 13, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 11:20 p.m.

Respectfully Submitted: Approved: Approved:

James Laker Walter Cairns Lee Amundson

Drainage District Drainage District Drainage District

Secretary Commissioner Chairman &Treasurer

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Minutes of the 139^th Port Ludlow Drainage District

 Regularly Scheduled Meeting

Thursday April 8, 2010 10:00 a.m.

~ Approved ~

Call to order:  The 139^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m. 

Attendance: Present were Chairman Commissioner Leland Amundson, Commissioner Walter Cairns, and Commissioner Secretary James Laker. 

Minutes:  PLDD Commissioners approved as written the Minutes of the regularly scheduled March 11, 2010 meeting.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 10 March, 2010 to 7 April, 2010 for the total amount of $3,088.79.  A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-028	LEE AMUNDSON	646.96
10-029	OLYMPIC TREE SERVICE	325.20
10-030	LMC	316.68
10-031	WALT CAIRNS	90.00
10-032	SUSAN BARTKUS	137.37
10-033	VIRGINIA BROWN	230.00
10-034	L&I	6.63
10-035	SETON CONSTRUCTION	1,335.95

Public Forum:

• No issues were brought to the Commissioners attention during the public forum portion of this meeting

Old Business:

1. (2:03)The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly.  Engineer Lockett brought to the meeting an application for a Public Work Trust Fund (PWTF) loan, due to be submitted prior to May 10, 2010.  This loan would be for $646,935.00 at ½% interest, with a total project cost of $836,000.00 for the construction portion of the project.  Commissioner Cairns recalled that Engineer Barry Baker had previously informed the PLDD that funding for the Oak Bay project could be included, Engineer Lockett said that this could be done, though the application would need to be amended and the PWTF board would need to be asked about this.  Upon Engineer Lockett’s request PLDD Commissioners signed the application as prepared with the understanding that it would be amended if necessary.  Ms. Lockett also brought to this day’s meeting a 2010 Greenhouse Gas Emission Reduction Resolution (in accordance with Washington State RCW 70.235) for Commissioners to sign, this document states that “In conducting the business of Port Ludlow Drainage District, the following steps shall be taken to reduce greenhouse gas emissions:  Maximize the reduction of vehicle miles traveled:  Limit resources required to conduct business, including electricity and structures.:  Minimize the use of printed materials to the extent possible.:  Incorporate natural drainage features and low-impact development practices to the extent possible.  By a motion made, seconded and unanimously approved, Commissioners signed this Resolution; a copy will be included with the PWTF loan application. 
2.  (8:00) Previously, Commissioner Walter Cairns requested that there be a study to investigate the Water Flow into the Bioswales and the Detention Pond; he became concerned because he hadn’t observed any water coming down into the area, suspecting that there must be an obstruction with the water going somewhere else.  Engineer Lockett reported that she was able to obtain the original Detention Pond plans from Larry Smith, president of Olympic Water & Sewer (OWS) and she was able to make usable copies, but she was still trying to obtain the original drainage design report, which is needed before any steps are taken to correct failures.  The area had been modified, possibly after the play area was moved there sometime in the 1990’s. 
3. (11:00)Commissioners and engineer Lockett recently conducted site visits regarding an issue with runoff on lot # 2-3-205, belonging to Clarence and Catherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane.  Mr. Garrison’s recently revised request may involve runoff coming from an adjacent reserve area, down the slope and onto his lot.  In February 2010, Commissioner Cairns reported that the Ludlow Maintenance Commission (LMC) Greenbelt Committee (GBC) notified the PLDD of this situation;   Mr. Garrison brought to the Commissioners attention a matter of runoff coming onto his property from his neighbors’ property, lot # 2-3-190.  Commissioners determined at that time, by looking at the Platt map that there is no green belt or easement between lots 206 and 190, there is a sewer easement adjoining lots 190, 191 and 205; therefore since this situation involves private property runoff, the PLDD could not address correcting the matter.  Though Mr. Garrison had surveyors establish boundaries, which indicated an easement, there are in fact none.  Commissioners and engineer Lockett advised Mr. Garrison to either contact the County for a legal description, or access it online.  Commissioners discussed the current situation, and methods to resolve the matter.  During the March PLDD meeting, Commissioner Cairns read a 1997 letter from attorney Karen Willie regarding surface water being “the common enemy”, and that you must use due care when managing it, also citing a January 10, 2000 Washington State Supreme Court decision.  Commissioner Laker stated that we have two sources of water going onto the Garrison’s property, that being from the Greenbelt and from the uphill neighbors discharge.  Commissioner Cairns suggested that the PLDD could pay for a berm (as that is on community property, namely the Greenbelt) and possibly the uphill neighbors could be persuaded to pay for the drainage pipe to alleviate runoff coming onto the Garrison’s from their property.   It was also noted that the original drainage plan from the uphill neighbor property included drywells, which had been changed at the location at some point with no documentation submitted.  Commissioners asked engineer Lockett to analyze the issue and see what would be needed.   During this day’s meeting prolonged discussions were held about this matter, with owner Catherine Garrison, Engineer Lockett, PLDD Commissioners and small works roster contractor Joe Thompson, each party provided information.  Many causes for the water accumulation, as well as many solutions were presented.   All parties agreed to visit the site after the meeting to further analyze the matter.  An issue that concerned many was that no public funding be used for private matters.  This matter will be revisited during the May 2010 PLDD meeting.
4. (47:23) Engineer Lockett reported that prior to the March 2010 PLDD meeting, she and Commissioner Cairns went up to Machais Loop after receiving a call from Ms. Orchanian that there had been standing water in the reserve area, in spite of the recently finished project.  Ms. Lockett noted that is now appears that water is running along the peaty area of the property and is potentially circumventing the pipe.  Ms. Lockett spoke with Paul from Seton Construction; he recommended waiting for dryer weather so as not to get it all muddy, as this will take some excavation to put a “T” in for the drain, Seton employee’s also noted that they observed water just spurting out of the pipe.  By a motion made, seconded and unanimously approved, Commissioners directed engineer Lockett to provide a change order to Seton to take care of the Machais Loop project.   During this day’s meeting Engineer Lockett brought a change order and reported that Seton will put a flared end on the end of the pipe, the change is estimated to cost $7,235.00.  By a motion made, seconded and unanimously approved Commissioners accepted the change order.   Engineer Lockett and Commissioners will talk with Ms. Orchanian after this day’s meeting to address her displeasure with the landscape restoration.   Ms. Lockett also reported meeting with Mr. Fuller on Warbler Lane, who took care of the straw left from the work done near his home, he asked that topsoil and seed be provided for the restoration, Seton will comply.

5. (56:51) Discussion was held during the March, 2010 PLDD meeting regarding a retaining wall that was requested of the LMC Architectural Control Committee (ACC), by Mr. Webber, son of Helen Weber who owns property on Harms Lane (lot # 2-3-160).  The ACC requested that Mr. Webber submit copies of his plans to the PLDD for their review of how this wall may affect drainage, prior to their committee approving the construction of the wall.  Engineer Lockett was requested by the Commissioners to review these plans (which were prepared by engineer Barry Baker a few years ago) and Ms. Lockett agreed that the plans were acceptable.

6. (60:00) Engineer Lockett prepared a Comprehensive Water Quality Monitoring Plan to be done during the late fall and early spring.  Ms. Lockett reported that this had been done in March and April of 2003, with water being collected from five sites, factors measured at that time were site tests for turbidity, dissolved oxygen, and ph levels.  Samples were also sent to a lab for fecal coli form.   Ms. Lockett stated the PLDD is not obligated to do this, but it would enable data to be collected and see after a few years if there is a change.  This would determine if there are any changes and if any improvements or changes are indicated.  Ms. Lockett surmised that it would require two (2) people to conduct the testing, and sending a sample to a lab, this would be at an estimated cost of $2,000.00.  Commissioners discussed the benefit to the community and how this data would be helpful in measuring water quality.  By a motion made, seconded and unanimously approved Commissioners assigned Engineer Lockett to arrange freshwater Water Quality Testing during the fall of 2010 and spring of 2011.

New Business: 

• (74:00) RV Lot Clearing ~ Commissioner Cairns reported that due to recent vandalism and theft in the RV area the LMC Greenbelt Committee and Operations Committee are considering clearing vegetation (primarily alder trees) within fifteen (15) feet of the fencing, this would  allow for possible surveillance  and/or security monitoring.  After speaking with members of these committees, Commissioner Cairns addressed some questions regarding tree clearing requirements, he anticipates that they will soon be submitting a Tree removal plan.
• (120:00) Downed Tree Disposal on Oak Bay Road Ditch to Bay ~ Chairman Commissioner Amundson reported that a tree blew over near Condon Lane where the ditch had been worked on; he visited the site then called Joe Thompson to take care of the tree for a fee not to exceed $200.00.  By a motion made, seconded and unanimously approved Commissioners agreed to pay Mr. Thompson for the work he performed to take care of the downed tree.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday May 13, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The April 08, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 12:00 p.m.

Respectfully Submitted:                     Approved:                           Approved:

James Laker                                       Walter Cairns                          Lee Amundson

Drainage District                                 Drainage District                     Drainage District

Secretary                                             Commissioner                         Chairman &Treasurer

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Amendment to the Minutes of the 138^th Port Ludlow Drainage District

 Regularly Scheduled Meeting

Thursday March 11, 2010 10:00 a.m.

Commissioner’s Reports and Comments:

Excerpt 

• (45:53) Also, upon hearing that a gentleman said that the PLDD made a statement that Ludlow Bay was polluted; Commissioner Cairns informed him that the PLDD never made this comment and therefore had no basis upon which to make this determination; this would be under the purview of the Department of Ecology and/or Jefferson County Health Department, etc., and would therefore be their responsibility.

Respectfully Submitted:                     Approved:                           Approved:

James Laker                                       Walter Cairns                          Lee Amundson

Drainage District                                 Drainage District                     Drainage District

Secretary                                             Commissioner                         Chairman &Treasurer

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Minutes of the 138^th Port Ludlow Drainage District

 Regularly Scheduled Meeting

Thursday March 11, 2010 10:00 a.m.

~ Approved ~

Prior to the commencement of the regular PLDD business, the Honorable Donna Eldridge, Jefferson County Auditor, administered the oath of office to Leland Amundson for PLDD Commissioner, Position number three.

Call to order:  The 138^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m.  

Attendance: Present were Chairman Commissioner Leland Amundson, Commissioner Walter Cairns, and Commissioner Secretary James Laker. 

Minutes:  PLDD Commissioners approved as written the Minutes of the regularly scheduled February 11, 2009 meeting.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 10 February, 2010 to 10 March, 2010 for the total amount of $$12,521.43.  A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-021	WALTER CAIRNS	90.00
10-022	GRAY & OSBORNE	4,560.83
10-023	JEFFERSON COUNTY DCD	42.60
10-024	JEFFERSON COUNTY AUDITOR	7,046.30
10-025	LMC	216.80
10-026	VIRGINIA BROWN	274.00
10-027	SUSAN BARTKUS	290.90

Public Forum:

• Dwayne Wilcox, owner of lot number 2-1-049, reported that he has observed the Libby Court Catch Basin Erosion Protection Project, since completed and is very pleased to see that it’s functioning well.  Mr. Wilcox had reported to PLDD Commissioners during the July 2009 meeting, that he had planted grass in the Greenbelt area near his Montgomery Lane property (as per his maintenance agreement with the LMC Greenbelt Committee).  Commissioners had advised Mr. Wilcox to be aware of the basin above the area, and the pipe buried underneath.  Engineer Lockett at that time reported that Seton Construction had filled in the hole that was in the area and that they would be making a berm around the catch basin, she assured Mr. Wilcox that replanting would also be a part of the maintenance contract.  During the February meeting Ms. Lockett reported that Seton Construction would be installing a grate at an estimated cost of approximately $2,400.00, this work is now complete.  (4:33)

· There was brief discussion of the recent election for PLDD Commissioner six year term, and the fees charged to PLDD by the Auditor’s office for the election, which amounted to $7,046.30.  (5:28)

Old Business:

1. (10:36)The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly.  Engineer Lockett reported that the surveyors had completed their work.  Ms. Lockett also reported that the Public Work Trust Fund had sent out new applications, but there is no guarantee that they will distribute any funding.  Ms. Lockett will apply electronically on behalf of the PLDD, prior to the deadline on May 10, 2010. 
2. (12:36)Oak Bay Road to the Wastewater Treatment Plant (WWTP) is now complete.  Engineer Lockett brought with her to this day’s meeting a final project estimate, and notices to the Department of Revenue and the Department of Labor, for signature.  Ms. Lockett and Chairman Commissioner Amundson will sign the change order necessary for completion later this day at the Seton Construction office.
3. (14:00) Previously, Commissioner Walter Cairns requested that there be a study to investigate the Water Flow into the Bioswales and the Detention Pond; he became concerned because he hadn’t observed any water coming down into the area, suspecting that there must be an obstruction with the water going somewhere else.  Engineer Lockett reported speaking with Larry Smith, president of Olympic Water & Sewer (OWS), regarding mowing maintenance around the Detention Pond and whether Port Ludlow Associates (PLA) would grant the PLDD permission to contract this work.  Mr. Smith consented.  Engineer Lockett also spoke with Jefferson County regarding the bioswale located at the detention pond, they informed Ms. Lockett that it has been worked on at least two (2) times, Phase I and Phase II.  A drainage design report needs to be obtained from Larry Smith to ascertain how the system is supposed to work, prior to any steps being taken to correct failures.  Mr. Smith has told Ms. Lockett that he has the original plans available for her review; she will go and look at them after this day’s meeting.  
4. (14:47)Commissioners and engineer Lockett recently conducted site visits regarding an issue with runoff on lot # 2-3-205, belonging to Clarence and Catherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane.  Mr. Garrison’s recently revised request may involve runoff coming from an adjacent reserve area, down the slope and onto his lot.  In February 2010, Commissioner Cairns reported that the Ludlow Maintenance Commission (LMC) Greenbelt Committee (GBC) notified the PLDD of this situation;   Mr. Garrison brought to the Commissioners attention a matter of runoff coming onto his property from his neighbors’ property, lot # 2-3-190.  Commissioners determined at that time, by looking at the Platt map that there is no green belt or easement between lots 206 and 190, there is a sewer easement adjoining lots 190, 191 and 205; therefore since this situation involves private property runoff, the PLDD could not address correcting the matter.  Though Mr. Garrison had surveyors establish boundaries, which indicated an easement, there are in fact none.  Commissioners and engineer Lockett advised Mr. Garrison to either contact the County for a legal description, or access it online.  Commissioners discussed the current situation, and methods to resolve the matter.  Commissioner Cairns read a 1997 letter from attorney Karen Willie regarding surface water being “the common enemy”, and that you must use due care when managing it, also citing a January 10, 2000 Washington State Supreme Court decision.  Commissioner Laker stated that we have two sources of water going onto the Garrison’s property, that being from the Greenbelt and from the uphill neighbors discharge.  Commissioner Cairns suggested that the PLDD could pay for a berm (as that is on community property, namely the Greenbelt) and possibly the uphill neighbors could be persuaded to pay for the drainage pipe to alleviate runoff coming onto the Garrison’s from their property.   It was also noted that the original drainage plan from the uphill neighbor property included drywells, which had been changed at the location at some point with no documentation submitted.  Commissioners asked engineer Lockett to analyze the issue and see what would be needed. 
5. (30:45) Engineer Lockett reported that approximately two (2) weeks prior to this day’s meeting, she and Commissioner Cairns went up to Machais Loop after receiving a call from Ms. Orchanian that there had been standing water in the reserve area, in spite of the recently finished project.  Ms. Lockett noted that is now appears that water is running along the peaty area of the property and is potentially circumventing the pipe.  Ms. Lockett spoke with Paul from Seton Construction, but he recommends waiting for dryer weather so as not to get it all muddy, as this will take some excavation to put a “T” in for the drain, Seton employee’s also noted that they observed water just spurting out of the pipe.  By a motion made, seconded and unanimously approved, Commissioners directed engineer Lockett to provide a change order to Seton to take care of the Machais Loop project. 
6. (38:20)Chairman Commissioner Amundson reported that he had received a few telephone calls regarding the Procedure Sheet for placement in the LMC Architectural Control Committee (ACC) package that would address vacant lot clearing items, i.e. the number of trees to be cut, location on lot or reserve area, and determination of area from drip line.  The procedure sheet will help track compliance with the Washington State Department of Ecology (DOE) Storm water Manual laws.  This would not be to control tree cutting, but to control what happens to the storm water drainage after the fact.   A set of base maps will be maintained by PLDD engineering and all tree removals will be tracked with records kept.  The ACC will not have the responsibility of monitoring drainage; they would just pass along the PLDD requirements.

New Business: 

· (40:00)Discussion was held regarding a retaining wall that was requested of the LMC Architectural Control Committee (ACC), by Mr. Webber, son of Helen Weber who owns property on Harms Lane.  The ACC requested that Mr. Webber submit copies of his plans to the PLDD for their review of how this wall may affect drainage, prior to their committee approving the construction of the wall.  Engineer Lockett will review the plans as requested by the Commissioners.

• (41:47) Mel and Katie Smith, residents of Grove Court, reported during the December 2009 meeting that more sand had accumulated in the area of a previous project on the east side of Oak Bay and that rocks were beginning to wash down, creating deep channels and gouges.  Previously by a motion made, seconded and unanimously approved, Commissioners directed PLDD Engineer Nancy Lockett to hire and supervise Joe Thompson to perform the repair work necessary to correct the situation; including bringing in more rock, at the cost of $550.00.  Ms. Lockett reported visiting the site with Commissioner Cairns and also discussing the matter with Joe Thompson, she believes that the problem could be resolved by broadening the path at the end of the pipe after the catch basin, which would make it wider and slower, thereby dissipating the flow.  Commissioner Amundson commented that he would like to take a look at the area prior to action being taken.

Commissioner’s Reports and Comments: 

• (45:53) Commissioner Cairns reported that he attended a meeting at South Bay, and spoke with Mike Porter, a former fire commissioner, who would like to see how they could get service from PLDD, Mr. Porter is also concerned with cleaning up Port Ludlow Bay and getting the current “red” rating (unsafe to eat the shellfish) changed to “blue” (clear to eat the shellfish).  Commissioner Cairns reported to Mr. Porter that the PLDD does not currently monitor or treat water runoff, the Department of Ecology is responsible for monitoring this, and that the PLDD cannot serve South Bay unless there is contiguous service requested or voted for by South Bay membership.  Also, upon hearing that one person accused the PLDD of stating that the Bay was polluted, Commissioner Cairns disputed that statement and wrote a letter to Larry Nobles to that effect.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday April 8, 2010 at 10:00 a.m., at the Beach Club in the Bay View Room.

The March 11, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 11:02 a.m.

Respectfully Submitted:                     Approved:                           Approved:

James Laker                                       Walter Cairns                          Lee Amundson

Drainage District                                 Drainage District                     Drainage District

Secretary                                             Commissioner                         Chairman &Treasurer

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Minutes of the 137^th Port Ludlow Drainage District

 Regularly Scheduled Meeting

Thursday February 11, 2010 10:00 a.m.

~Approved ~

Call to order:  The 137^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:00 a.m. 

Attendance: Present were Chairman Commissioner Leland Amundson, Commissioner Walter Cairns, and Commissioner Secretary James Laker. 

Minutes:  PLDD Commissioners approved as written the Minutes of the regularly scheduled January 14, 2009 meeting.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 13 January 2010 to 10 February for the total amount of $161,509.42.  A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-011	GRAY & OSBORNE	470.68
10-012	SETON CONSTRUCTION	149,205.16
10-013	BANK OF AMERICA	10,056.79
10-014	WALTER CAIRNS	140.00
10-015	LMC	216.80
10-016	UNITED STATES TREASURY	299.50
10-017	OLYMPIC TREE SERVICE	596.20
10-018	JACK MCKAY	165.00
10-019	SUSAN BARTKUS	129.29
10-020	VIRGINIA BROWN	230.00

Public Forum: There were no new issues brought to the Commissioners attention this day.

Old Business:

1. The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly.  Engineer Lockett reported that the surveyors will be done next week and that Gray & Osborne are proceeding with laying out plans. 
2. The Ditch Re-alignment from Oak Bay Road to the Wastewater Treatment Plant (WWTP) is now complete.  Engineer Lockett and Commissioner Cairns inspected the area where rock had reportedly shifted and determined that applying quickcrete where the rock may have become displaced (where the culvert comes out at the end of the road) would be helpful.  Commissioners directed Ms. Lockett to have Joe Thompson complete this task.
3. Previously, Commissioner Walter Cairns requested that there be a study to investigate the Water Flow into the Bioswales and the Detention Pond; he became concerned because he hadn’t observed any water coming down into the area, suspecting that there must be an obstruction with the water going somewhere else.  Engineer Lockett reported speaking with Larry Smith, president of Olympic Water & Sewer (OWS), regarding mowing maintenance around the Detention Pond and whether Port Ludlow Associates (PLA) would grant the PLDD permission to contract this work.  Mr. Smith consented.  Engineer Lockett also spoke with Jefferson County regarding the bioswale located at the detention pond, they informed Ms. Lockett that it has been worked on at least two (2) times, Phase I and Phase II.  A drainage design report needs to be obtained from Larry Smith to ascertain how the system is supposed to work, prior to any steps being taken to correct failures.
4. Discussion was held about the Libby Court Catch Basin Erosion Protection Project.   Dwayne Wilcox, owner of lot number 2-1-049, reported to PLDD Commissioners during the July 2009 meeting, that he had planted grass in the Greenbelt area near his Montgomery Lane property (as per his maintenance agreement with the LMC Greenbelt Committee).  Commissioners had advised Mr. Wilcox to be aware of the basin above the area, and the pipe buried underneath.  Engineer Lockett at that time reported that Seton Construction had filled in the hole that was in the area and that they would be making a berm around the catch basin, she assured Mr. Wilcox that replanting would also be a part of the maintenance contract.  During the February meeting Ms. Lockett reported that plans are to put in a grate.  Seton Construction estimated that it would cost approximately $2,400.00 to complete, by a motion made and carried; Commissioners authorized engineer Lockett to have Seton complete the work.  Ms. Lockett spoke with Seton and they reported having the grate, she will call them again and ask them to complete the task.
5. Commissioner Cairns pointed out during the February meeting that the PLDD needs to have a Procedure Sheet for placement in the LMC Architectural Control Committee (ACC) package that would address vacant lot clearing items, i.e. the number of trees to be cut, location on lot or reserve area, and determination of area from drip line.  The procedure sheet would help track compliance with the Washington State Department of Ecology (DOE) Storm water Manual laws.  This would not be to control tree cutting, but to control what happens to the storm water drainage after the fact.   A set of base maps will be maintained and all tree removals will be tracked with records kept.  The ACC will not have the responsibility of monitoring drainage; they would just pass along the PLDD requirements.  Engineer Lockett and Commissioner Cairns met with David Wayne Johnson, Associate Planner for the Department of Community Development of Jefferson County, informing him that the PLDD would keep track of tree removals, notifying Jefferson County when 7,000 square feet or over has been reached (as per DOE requirements), Mr. Johnson expressed total agreement.  Commissioners reviewed Engineer Locket’s draft of the lot owner tree removal application, cover letter, and drip line explanation; making some minor modifications.  A final draft will be forwarded to the Commissioners for signature and to administrative assistant Sue Bartkus for mailing to each vacant lot owner.
6. Discussion was held about lot # 1-4-038, belonging to James and Nancy McGillis, 782 Bywater Way North.  Jefferson County had put in a new culvert under the road and subsequently Mr. McGillis’ property had flooded.  Jefferson County has now corrected the problem by forming a ditch which is now taking care of the water runoff. 
7.  Commissioner Cairns reported that the Ludlow Maintenance Commission (LMC) Greenbelt Committee (GBC) notified the PLDD regarding an issue with runoff on lot # 2-3-205, belonging to Clarence and Catherine Garrison, owners of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane.  During the February meeting, Mr. Garrison brought to the Commissioners attention a matter of runoff coming onto his property from his neighbors’ property, lot # 2-3-190.  Commissioners determined by looking at the Platt map that there is no green belt or easement between lots 206 and 190, there is a sewer easement adjoining lots 190, 191 and 205; therefore since this situation involves private property runoff, the PLDD could not address correcting the matter.  Though Mr. Garrison had surveyors establish boundaries, which indicated an easement, there are in fact none.  Commissioners and engineer Lockett advised Mr. Garrison to either contact the County for a legal description, or access it online.  Commissioners and engineer Lockett determined that the new request may involve runoff coming from an adjacent reserve area, down the slope and onto his lot.  The Commissioners and engineer Lockett will conduct a site visit to determine what the situation warrants.

New Business: 

• Engineer Lockett reported that John & Sally Orsborne, owners of lot # 2-3-144 & 2-3-143, 31 Forester Lane, have placed a four (4) inch pipe that they can open when the wetland/pond area gets too full, the contours run so that it goes over other property, not into reserve, over vacant lots on Trader Lane.  All neighbors in the area like the pond, but it does need to be looked at and receive regular maintenance.  Commissioners asked Ms. Lockett to have Joe Thompson add that to his maintenance schedule.
• Commissioner Walter Cairns notified Commissioner Secretary Laker and Chairman Commissioner Amundson that as of July 1, 2008, Washington State changed RCW.85.86380, which increased the meeting pay for special district Commissioners from $70.00 per meeting, to $90.00 per meeting.  By a motion made, seconded and approved, Commissioners accepted this pay increase.
• Mel and Katie Smith, residents of Grove Court, reported during the December 2009 meeting that more sand had accumulated in the area of a previous project on the east side of Oak Bay and that rocks were beginning to wash down, creating deep channels and gouges.  By a motion made, seconded and unanimously approved, Commissioners directed PLDD Engineer Nancy Lockett to hire and supervise Joe Thompson to perform the repair work necessary to correct the situation; including bringing in more rock, at the cost of $550.00, this directive was reiterated at this day’s meeting.
• Commissioners discussed election responsibilities, and whether the PLDD would be responsible to pay if South Bay requested one for future annexation possibilities.

Commissioner’s Reports and Comments:  Commissioners had nothing new to report beyond what was discussed earlier during this meeting.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday March 11, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.

The February 11, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 10:47 a.m.

Respectfully Submitted:                     Approved:                           Approved:

James Laker                                       Walter Cairns                          Lee Amundson

Drainage District                                 Drainage District                     Drainage District

Secretary                                             Commissioner                         Chairman &Treasurer

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Minutes of the 136^th Port Ludlow Drainage District

 Regularly Scheduled Meeting

Thursday January 14, 2010 10:00 a.m.

~Approved ~

Call to order:  The 136^th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chairman Commissioner Leland Amundson at 10:07 a.m. 

Attendance: Present were Chairman Commissioner Leland Amundson and Commissioner Walter Cairns.   Commissioner Secretary James Laker was absent from this meeting.

Minutes:  PLDD Commissioners approved as written the Minutes of the regularly scheduled December 10, 2009 meeting.

Expenses:

By a motion made and carried the PLDD Commissioners approved Drainage District expenses that accrued from 09 December 2009 to 13 January 2010 for the total amended amount of $8,853.82.

A breakdown of this total is shown below:

VOUCHER#	VENDOR	AMOUNT
10-001	LELAND AMUNDSON	584.86
10-002	JAMES LAKER	770.00
10-003	WALTER CAIRNS	70.00
10-004	SUSAN BARTKUS	96.97
10-005	VIRGINIA BROWN	230.00
10-007	GRAY & OSBORNE	6,862.98
10-008	KNAUSS LAW FIRM	16.00
10-009	L&I	6.21
10-010	LMC	216.80

Public Forum:

· Resident and former PLDD Commissioner Richard Regan reported that rock laid around the new PLDD construction at the Wastewater Treatment plant is missing and/or undersized, and that more was needed.  Engineer Nancy Lockett will speak with Seton Construction to correct this.

· Mr. Garrison, resident and owner of lot #’s 2-3-205 and 2-3-206, 33 Adventurer Lane brought to the Commissioners attention a matter of runoff coming onto his property from his neighbors property, lot # 2-3-190.  Commissioners determined by looking at the Platt map that there is no green belt or easement between lots 206 and 190, there is a sewer easement adjoining lots 190, 191 and 205; therefore since this situation involves private property runoff, the PLDD could not address correcting the matter.  Though Mr. Garrison had surveyors establish boundaries, which indicated an easement, there are in fact none.  Commissioners and engineer Lockett advised Mr. Garrison to either contact the County for a legal description, or access it online.

Old Business:

1. The Rainier to Oak Bay Greenbelt Drainage project was discussed briefly.  The survey has been done but engineer Lockett has not yet seen the results.
2. Engineer Lockett and Commissioners discussed the Jackson Lane, Warbler Lane and Orchanian projects.   Seton Construction has completed the work to be done on all three projects.  Commissioner Cairns recommended that they be looked at again in the spring.
3. The Ditch Re-alignment from Oak Bay Road to the Wastewater Treatment Plant (WWTP) is now complete, with only the concerns being the rock (as brought up during the Public Forum portion of this meeting) and some removal of the new landscape restoration that was done either by the contractor (to be replaced) or an animal. 
4. Commissioners and engineer Lockett briefly discussed Maintenance Work to be done by Joe Thompson.  Previously, Mel and Katie Smith, residents of Grove Court, reported that more sand had accumulated in the area of a former PLDD project that had been done on the east side of Oak Bay, rocks were beginning to wash down, creating deep channels and gouges.  By a motion made, seconded and unanimously approved, Commissioners directed PLDD engineer Nancy Lockett to hire and supervise Joe Thompson to perform the repair work necessary to correct the situation, including bringing in more rock , at the cost of $550.00.  Ms. Lockett reported that Mr. Thompson will begin that and other maintenance work as soon as he completes a previous commitment.
5. Discussion was held about the Libby Court Catch Basin Erosion Protection Project.   Dwayne Wilcox, owner of lot number 2-1-049, reported to PLDD Commissioners during the July 2009 meeting, that he had planted grass in the Greenbelt area near his Montgomery Lane property (as per his maintenance agreement with the LMC Greenbelt Committee).  Commissioners had advised Mr. Wilcox to be aware of the basin above the area, and the pipe buried underneath.  Engineer Lockett at that time reported that Seton Construction had filled in the hole that was in the area and that they would be making a berm around the catch basin, she assured Mr. Wilcox that replanting would also be a part of the maintenance contract.  During this days’ meeting Ms. Lockett reported that plans are to put in a grate.  Seton Construction estimates that it would cost approximately $2,400.00 to complete, by a motion made and carried; Commissioners authorized engineer Lockett to have Seton complete the work.
6. Commissioner Cairns pointed out that the PLDD needs to have a Procedure Sheet for placement in the LMC Architectural Control Committee (ACC) package that would address vacant lot clearing items, i.e. the number of trees to be cut, location on lot or reserve area, and determination of area from drip line.  The procedure sheet would help track compliance with the Washington State Department of Ecology (DOE) Storm water Manual laws.  This would not be to control tree cutting, but to control what happens to the storm water drainage after the fact.  Commissioners and engineer Lockett discussed what aspect need to be on the application form, along with what information would need to be in the plans, such as drip line, grading or excavation.  Commissioner Cairns recommends that a set of base maps be obtained and all tree removals be tracked with records kept.  The ACC would not have the responsibility of monitoring drainage; they would just pass along the PLDD requirements.  Engineer Lockett and Commissioner Cairns will work on refining a draft.

New Business: 

1. Discussion was held regarding tree removals that occurred in a reserve area by James McGillis, the owner of lot # 1-4-038.   Mr. McGillis had tree removals approved by the ACC and by the GBC.  No GBC notice was given to the PLDD.  Commissioner Cairns spoke with LMC President Elizabeth Van Zonneveld about the letter that was sent from the PLDD to the LMC regarding Storm Water Manual requirements and that notification needs to be given when trees are removed, he proposes that vacant lot owners be sent a procedure list (after the draft is refined).   

2. Commissioner Walter Cairns requested that there be a study to investigate the Water Flow into the Bioswales and the Detention Pond; he is concerned because he hasn’t observed any water coming down into the area, and he suspects that there must be an obstruction with the water going somewhere else.  Different possibilities of why this is happening and how this could be analyzed prior to an event occurring that could be catastrophic were discussed.  Engineer Lockett will investigate and see whether the pond could be modified to provide some water treatment.

3.  Commissioner Cairns asked engineer Lockett to contact Jim Pierson about Jefferson County monitoring both clearing and the permitting process.

4. Chairman Commissioner Amundson asked engineer Lockett to contact Ms. McLeod about her concerns regarding groundwater that is surfacing and now visible since the Wastewater Treatment Ditch project is complete.

5. Commissioners requested that administrative assistant Sue Bartkus contact Larry Smith of the Port Ludlow Associates (PLA) to obtain tracings of the blue line drawings for the detention pond, and for written permission for the PLDD to perform regular maintenance to the area since PLA owns the property.

6. By a motion made and carried, Commissioners approved a raise for administrative assistant Susan Bartkus to $17.50 per hour.

Commissioner’s Reports and Comments:  Commissioners had nothing new to report beyond what was discussed earlier during this meeting.

The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday February 11, 2009 at 10:00 a.m., at the Beach Club in the Bay View Room.

The January 14, 2010 regular meeting of the Port Ludlow Drainage District adjourned at 11:27 a.m.

Respectfully Submitted:                     Approved:                           Approved:

James Laker                                       Walter Cairns                          Lee Amundson

Drainage District                                 Drainage District                     Drainage District

Secretary                                             Commissioner                         Chairman &Treasurer