2011
PLDD Minutes
November
December
-----------------------------------------------------------------------------------------------------------------------------
January 2011
Minutes of the 148th Port Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 148th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chair Commissioner Walter Cairns at 10:08 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner Dwayne Wilcox and Treasurer Commissioner Leland Amundson.
Minutes: PLDD Commissioners Amundson and Cairns approved the Minutes of the regularly scheduled December 9, 2010 meeting as written by Engineer Nancy Lockett, Commissioner Wilcox abstained from voting.
Expenses:
By a motion made and carried the PLDD Commissioners Amundson and Cairns approved Drainage District expenses
that accrued from December 9, 2010 to January 12, 2011 for a total for a total
of $9,549.31.
|
VOUCHER # |
VENDOR |
AMOUNT |
|
11-001 |
GRACEY LANDSCAPE |
3,230.85 |
|
11-002 |
LMC |
216.80 |
|
11-003 |
GRAY & OSBORNE |
5,679.84 |
|
11-004 |
WALT CAIRNS |
90.00 |
|
11-005 |
L&I |
7.03 |
|
11-006 |
VIRGINIA BROWN |
324.79 |
Public Forum:
Chair Commissioner Cairns
announced that Jefferson County had called him to let the PLDD know that
they would like to make a presentation on drainage improvements to be made near
Scott Ct. on Oak Bay Road.
Old Business:
1.
The Rainier to Oak Bay project was
discussed briefly. Engineer Lockett
stated that plans are almost complete; she does not hold much hope that the
state legislature will disburse Public Works Trust Fund Loans this year and
that if so, the PLDD will have to look at the projects and adjust as
necessary. Chair Cairns reviewed
this project for Commissioner Wilcox.
2.
Chair Cairns
reported that the Ludlow Maintenance Commission (LMC) has not been responding
to the PLDD Tree Clearing Report Form
in a consistent manner. The
Architectural Control Committee (ACC) has been having requestors fill out the
forms, and then submitting these to the PLDD, but the Operations (OPS) and
Greenbelt (GB) committees have not.
Engineer Lockett reviewed that she and Commissioner Cairns had spoken
with David Wayne Johnson last year regarding tree clearing
requirements. Mr. Johnson
agreed that a notification system would be welcomed by the county as monitoring
is difficult, he noted that it is mandatory to comply with the Department of
Ecology (DOE) Storm water Manual requirements in Jefferson County, the only
exception would be if a forestry permit were issued. Ms. Lockett noted that the DOE wrote the
Storm Water Manual to be used as a guide unless
a jurisdiction adopts these rules as mandatory (which is the case in
Jefferson County). Commissioner
Wilcox commented that there is no consequence referred to or notified to the
LMC, Engineer Lockett replied that it is a county ordinance and notification
letters were sent to all district owners.
Chair Commissioner Cairns stated that the PLDD operated on a
co-operative basis, this in keeping with our interlocal
agreement. In the last 2 or 3 years
this has not been the case, and that it is the PLDDŐs position to take care of
the data, not to issue approval, all the PLDD needs is the location and the
drip line of trees to be cut, and it would keep a record of what was removed up
to 7,000 square feet. By a motion
made, seconded and unanimously approved Commissioners resolved that the PLDD
will obtain the enforcement procedure from Jefferson County pertaining to the
negligence of the LMC to report tree clearing activity in violation of the 2005
Washington State Storm Water Manual.
New Business:
á
Updating and maintenance of the PLDD Website was
discussed. Needed are photographs
of Commissioner Wilcox and Engineer Lockett as well as an updated project list.
á
Chair Commissioner Cairns requested that it
would be beneficial to have as a standard item on the meeting agenda the
current cash position of the PLDD cash reserve, this to be posted on the
minutes with a regular balance shown after the vouchers are deducted.
á
Engineer Lockett reported that the new PLDD
assessment role was sent to Judy Morris (Jefferson County Treasurer). Jefferson County re-mapped and some
changes occurred varying from 150 square feet to 1,500 square feet.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday February 10 at 10:00 a.m., at the Beach Club in the Bay View Room.
The January 13, 2011 regular meeting of the Port Ludlow Drainage District adjourned at 10:41 a.m.
Respectfully Submitted: Approved: Approved:
Dwayne Wilcox Walter Cairns Lee Amundson
Secretary Commissioner Chair Commissioner Treasurer Commissioner
February 2011
Minutes of the 149th Port Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 149th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner Dwayne Wilcox and Treasurer Commissioner Leland Amundson. Guests present included Mel & Katie Smith, Bud Kerns, Richard Regan and John Wayand.
Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled January 13, 2011 meeting as written.
Expenses:
By a motion made and carried the PLDD Commissioners Amundson and Cairns approved Drainage District expenses
that accrued from January 12, 2011 to February 09, 2011 for a total for a total
of $5,311.46
|
VOUCHER# |
VENDOR |
AMOUNT |
|
11-007 |
OLYMPIC
TREE SERVICE |
162.50 |
|
11-008 |
LEE
AMUNDSON |
880.60 |
|
11-009 |
SUSAN
BARTKUS |
148.60 |
|
11-010 |
UNITED
STATES TREASURY |
290.50 |
|
11-011 |
VIRGINIA
BROWN |
230.00 |
|
11-012 |
WALT
CAIRNS |
90.00 |
|
11-013 |
GRAY
& OSBORNE |
3,509.26 |
Prior
to the normal meeting items, John Wayand, Project Manager for the Jefferson County Public
Works Department conducted a presentation regarding drainage improvements
to Oak Bay Road in the vicinity of Scott Court. Mr. Wayand
reported that this work will consist of two culvert
projects which cross Oak Bay Road near the Admiralty I Condominiums; the
purpose is to rehabilitate the existing culverts that have deteriorated and to
eliminate ongoing maintenance problems.
Construction of this project is tentatively scheduled to begin in late
April of 2011 and to continue for several weeks depending on weather
conditions. Mr. Wayand
brought photographs of the area and answered questions that the Commissioners
and residents had regarding the project.
Public Forum: No issues were brought to the Commissioners attention by the audience
Old Business:
3.
Engineer Nancy
Lockett commented that the Public Works Trust Fund Loan (PTWTFL) was supposed
to be completed by 11th of this month, and that when she sent in the
information she requested another six (6) month extension. Ms. Lockett indicated that at this point
the Legislature isnŐt sure when it will be reviewed, and that in the meantime
it would be feasible for the PLDD to break up the project into five (5) or six
(6) years or into segments to complete over time. Chairman Commissioner Cairns noted that
it may be too late to start the project for this year by the time the district
is notified (if the loan becomes available), but it would be possible to get it
started in the spring if broken into segments.
4.
Regarding Enforcement of the State Storm Water Manual
Mandate, Engineer Lockett reported that she spoke with David Wayne Johnson,
who would welcome any information being reported about tree clearing activity
that exceeded 7,000 sq. ft. (as per the Jefferson County Unified Development
Code). As the Ludlow Maintenance
Commission (LMC) Greenbelt Committee (GBC) has not been responding to the PLDD Tree Clearing Report Form in a
consistent manner. Engineer
Lockett reviewed that last year she and Commissioner Cairns had spoken with
David Wayne Johnson regarding tree clearing
requirements. At that time,
Mr. Johnson agreed that a notification system would be welcomed by the county
as monitoring is difficult, he noted that it is mandatory to comply with the
Department of Ecology (DOE) Storm water Manual requirements in Jefferson
County, the only exception would be if a forestry permit were issued. Ms. Lockett noted that the DOE wrote the
Storm Water Manual to be used as a guide unless
a jurisdiction adopts these rules as mandatory (which is the case in
Jefferson County). During this days
meeting, Commissioner Wilcox commented that it should either
be a case of live and let live, or file a complaint. Engineer Lockett stated that it would
not necessarily require filing a complaint, but just calling David Wayne
Johnson and letting him check out the situation. Chairman Commissioner Cairns suggested
that it may be prudent to get a Public Works AttorneyŐs legal opinion of the
Storm Water Guide and the PLDDŐs responsibility. Commissioner Wilcox volunteered to
approach Jefferson County Prosecuting Attorney Scott Rosencrantz about the PLDD
clearing form and the PLDDŐs responsibility.
New Business:
á Chairman Cairns reported that it was time to have a PLDD request for small works and engineering firms Statements of Qualifications (SOQŐs) published in the paper.
Commissioner Reports:
á Commissioner Wilcox reported meeting with a gentleman regarding a culvert on Libbey Court that was filled with debris, causing water to be diverted from the ditch into his driveway and garage. Engineer Lockett and Chairman Cairns reported that small works contractor Joe Thompson had been down there already to clean the area out, but they agreed that something more permanent needs to be done to prevent recurrence. Engineer Lockett will analyze the problem.
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday March 10, at 10:00 a.m., at the Beach Club in the Bay View Room.
The February 10, 2011 regular meeting of the Port Ludlow Drainage District adjourned at
10:43 a.m.
Respectfully Submitted:
Susan Bartkus, Administrative Assistant
Approved: Approved: Approved:
Dwayne Wilcox Walter Cairns Lee Amundson
Secretary Commissioner Chair Commissioner Treasurer Commissioner
-----------------------------------------------------------------------------------------------------------------------------
March 2011
Minutes of the 150th Port Ludlow Drainage District
Regularly Scheduled Meeting
~ APPROVED ~
Call to order: The 150th regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner Dwayne Wilcox and Treasurer Commissioner Leland Amundson, and Engineer Nancy Lockett. Guests present included Mel & Katie Smith, Bud Kerns, and Richard Regan.
Minutes: PLDD Commissioners approved the Minutes of the regularly scheduled February 10, 2011 meeting as written.
Expenses:
By a motion made, seconded and carried PLDD Commissioners Amundson, Cairns and Wilcox approved Drainage District
expenses that accrued from to February 10, 2011 to March 09, 2011 for a total
for a total of $907.54
|
VOUCHER# |
VENDOR |
AMOUNT |
|
11-014 |
WALT CAIRNS |
95.34 |
|
11-015 |
SUSAN BARTKUS |
148.60 |
|
11-016 |
LUDLOW MAINT. COMM. |
433.60 |
|
11-017 |
VIRGINIA BROWN |
230.00 |
Financial Standing as of March
09, 2011:
|
PLDD
Cash Acct |
$106,223.03 |
|
PLDD
Reserve Acct |
$40,000.00 |
|
PLDD
Interest Income Reserve Fund |
$6,098.51 |
|
Expenses
- Mar. 2011 |
-$907.54 |
|
Net
TOTAL All Accts |
$151,414.00 |
|
Special
Assessment 2011 |
$167,600.00 |
|
Paid
to Date |
$7,304.55 |
|
Unpaid |
$160,295.45 |
Public Forum: Guests briefly commented on great amounts of water that recently flowed through the culvert at the end of Montgomery Lane.
Old Business:
5.
The Rainier to Oak Bay Project was reviewed. Engineer Nancy Lockett reported that an
extension for repayment of the pre-design loan was granted throughout September
of this year. Commissioners and
Engineer Lockett discussed the possibility of working on the budget alternative
projects if the construction portion of the Public Works Trust Fund Loan
(PTWTFL) is not granted to the PLDD this year.
6.
(6:44)
Commissioners and Engineer Lockett reviewed the Grace Christian Church Drainage Plan progress to date, noting that
the Geotech report that was submitted last month by
the church was lacking soil logs and gave no information regarding where they
garnered their test pit data. Ms.
Lockett sent a letter to the church informing them of what amendments need to
be made to bring their plans into compliance with Washington State Storm Water
requirements and that detention would be the method needed for this
project. A copy of this letter will
be attached to these minutes.
New Business:
1.
(10:44) Chairman
Commissioner Cairns directed administrative assistant Sue Bartkus
to submit a PLDD request for small works and engineering firms Statements of
Qualifications (SOQŐs) to be published in the Port Townsend Leader.
2.
(11:55) Chairman
Cairns asked Engineer Lockett to give a brief report regarding Senate Bill 5604 designed to fund
prevention of pollutants from entering storm water runoff of NPDS Phase II
municipalities that are under storm water permits. This bill places a 1% tax on salts,
petroleum, pesticides and fertilizers.
Ms. Lockett explained what municipalities were eligible for this funding
and that unfortunately Jefferson County does not fit the criteria for this
funding as it is not a Phase II permittee.
7.
(17:25)
Discussion was held regarding the PLDD
Website Domain name and the cost of $105.00 for a five (5) year fee due for
registering PLDD.org., by a motion made, seconded and
unanimously passed, Commissioners approved this cost. Further discussion was held about
contacting Jack McKay, who has been hired to maintain the PLDD website for
approximately $100.00 per hour, and the need for him to perform updates as
agreed. Chairman Cairns recently
contacted Mr. McKay and asked him to update the site; this has not yet been
done. Commissioner Secretary Wilcox
will contact Mr. McKay to see if he is still interested in performing this task
or if the PLDD will have to make other arrangements.
8.
(24:48)
Commissioners and Engineer Lockett noted that the PWTFL Advance Payment Request will arrive in May, 2011 and will be
due by June 30, 2011, this for the engineering work that has been performed to
date. Engineer Lockett stated that
she will look on the Washington State website and find out what the PLDD
balance due will be.
9.
(28:31)
Commissioner Cairns reported that he asked Engineer Lockett to check on whether
the PLDD needed to have Oil Water
Separators for impervious areas (such as the parking lots). Engineer Lockett reported that according
to the Ecology Storm Water Manual guidelines it wasnŐt necessary here; only in
commercial or industrial areas where there were one hundred (100) vehicles per
(one thousand) 1,000 sq. feet of gross building area. Ms. Lockett quoted other guidelines that
were not applicable for our area.
Commissioner Reports:
The next regularly scheduled meeting of the Port Ludlow Drainage District will be held on Thursday April 14, at 10:00 a.m., at the Beach Club in the Bay View Room.
The March 10, 2011 regular meeting of the Port Ludlow Drainage District adjourned at
10:40 a.m.
Respectfully Submitted:
Susan Bartkus, Administrative Assistant
Approved: Approved: Approved:
Dwayne Wilcox Walter Cairns Lee Amundson
Secretary Commissioner Chair Commissioner Treasurer Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 151st Port Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 151st
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was
called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner
Dwayne Wilcox, Treasurer Commissioner Leland Amundson,
Engineer Nancy Lockett and Administrative Assistant Susan Bartkus. Guests present were David Goldsmith,
Kevin Hunter, Chuck Mac Learnsberry, Bruce Van Buren,
Marti Lewis, Diane Wilcox, Elizabeth Van Zonneveld, Mike Derrig, Sally Derrig,
Bob Mackey, Marilyn Elgin, Ron Racki, Ken Mount,
Richard Regan, Bud Kerns, Ken Jablonski, and Marty Lavine.
Minutes: PLDD Commissioners approved the Minutes
of the regularly scheduled March 10, 2011 meeting as written.
Expenses:
By a motion made, seconded
and carried PLDD Commissioners Amundson, Cairns and
Wilcox approved Drainage District expenses that accrued from March 09, 2011 to
April 13, 2011 for a total for a total of $3,456.66
|
VOUCHER# |
VENDOR |
AMOUNT |
||
|
SUSAN BARTKUS |
$132.09 |
||
|
11-019 |
WALT CAIRNS |
275.85 |
||
|
11-020 |
LUDLOW MAINT. COMM. |
216.80 |
||
|
11-021 |
DOMAIN REG. AMER. |
35.00 |
||
|
11-022 |
GRAY & OSBORN |
2,280.80 |
||
|
11-023 |
L & I |
3.83 |
||
|
11-024 |
DWAYNE WILCOX |
282.29 |
||
|
11-025 |
VIRGINIA BROWN |
230.00 |
Financial Standing
as of April 13, 2011:
|
PLDD Cash Acct |
$117,103.39 |
|
|
|
PLDD Reserve Acct |
$40,000.00 |
|
|
|
PLDD Interest Income Reserve Fund |
$6,104.89 |
|
|
|
Expenses - Mar. 2011 |
-$3,456.66 |
|
|
|
Net TOTAL All Accts |
$159,751.62 |
|
|
|
|
|
|
|
|
Special Assessment 2011 |
$167,600.00 |
|
|
|
Paid to Date |
$19,092.45 |
|
|
|
Unpaid |
|
$148,507.55 |
|
Public Forum:
(1:27) Chairman Commission Walt Cairns read to the audience a letter from
Brandt H. Orme, Special Purpose District Coordinator
of the State AuditorŐs Office, who recently completed an audit of the PLDDŐs
submissions. In his letter Mr. Orme states ŇI have audited your Annual Report submissions for the years 2008, 2009
and 2010. Your annual report
submissions looked very good and your minutes and web site are very
informative. It is always a
pleasure to audit such organized documents. We will issue a report next month
without any written commentsÓ. Chair Commissioner Cairns thanked
bookkeeper Ginger Brown and Administrative Assistant Susan Bartkus
for their work.
(2:19) Chair Cairns
reported since the March 2011 PLDD meeting there has been thirteen (13) inches
of rainfall, this being a large amount for one (1) month more than thirty three
(33) percent of the
yearly average which
is usually approximately thirty two (32) inches.
Old Business:
10. (3:45) The Rainier to Oak Bay Project was reviewed. Engineer Nancy Lockett reported that the
Public Works Trust Fund Loan (PTWTFL) Board of Directors has extended disbursal
of funding to 2012. Commissioners
and Engineer Lockett discussed budget items and the possibility of amending
this budget to accommodate necessary work for this year in lieu of not receiving
the PTWTFL for 2011.
Commissioner Cairns noted that the Rainier to Oak Bay Design, Trader
Lane, and the Baldwin piping (upper and lower) would be able to be done with
the alternative budget and the moneyŐs that are available from the
assessments. Commissioner Cairns
made a motion to proceed with Plan B of the 2011 PLDD Budget and disregard
Budget A, which would include the PWTFL, Commissioner Wilcox seconded the
motion, and Commissioner Leland carried the motion to approve 3 to 0.
11. (12:21) The Grace Christian Church Drainage Plan was discussed. Commissioner Cairns referred to an April
5, 2011 sent to the PLDD from Mr. David Goldsmith, of DRG Sound Solutions,
representing Grace Christian Church.
Mr. Goldsmith (present at this dayŐs meeting) reported that Jefferson
County has given its approval to the plan prepared by Daniel McShane, of The Stratum Group (it was noted by Chair
Commissioner Cairns that Mr. McShaneŐs Geotech Engineering license has lapsed), and to a soils
report, contingent upon the Ludlow Maintenance Commission (LMC) Board of Trustees
decision. Commissioners and
Engineer Lockett noted that since there is a Geotech
Engineer that will take responsibility for the proposed infiltration trench,
and since Jefferson County has already given approval, PLDD did not need to
approve this project.
New
Business:
3.
(28:00)
Chairman Commissioner Cairns noted that there has been some erosion in the Montgomery Court area of the district
as well as reports of other bluff areas that are eroding. Some photographs of
the bluff areas were submitted by Commissioner Wilcox. Commissioner Wilcox reports that two (2)
to two and one half feet of bluff had fallen off of property on the Greenbelt
adjacent to his own property.
Commissioners concluded that visitation of the area would be necessary
and scheduled a special site visit meeting to be conducted for Thursday May 5,
2011, at which time access to the area would be possible during minus
tides. At Chair Cairns direction, a
public announcement notification will be posted in the Port Townsend
Leader.
4.
(39:00)
Chair Cairns noted that a number of drainage
problems arising from issues with recent heavy rains have been reported to
occur on properties belonging to
residents Victor Draper of Pioneer Drive, and Ms. Heath of Rainier Lane. Also, issues of water accumulation on
properties belonging to Marilyn Elgin and Bob Mackey, neighbors and residents
of Trader Lane (both present at this dayŐs meeting). Mr. Mackey noted that due to water
accumulation his water meter is frequently submerged. Commissioner Cairns noted that there
could be a number of reasons for these issues; including piping failure,
landscaping over the drainage ditch off of Ms. ElginŐs property, or
accumulation of debris in some of the drainage pipes, all may factor in these
matters. At the Commissioners
direction, Engineer Lockett will be looking at these areas to see what can be
done by the PLDD to alleviate these issues.
5.
(46:33)
Chair Cairns reported looking at property on Pioneer and Foster Lanes belonging to Mr. Carter, who reported problems leaking through his
foundation. Commissioner Cairns
suspects that a curtain drain and/or footing drains may be needed and asked Joe
Thompson look at the matter.
6.
(54:38)
Commissioner Cairns reported being concerned that PLDD improvements to the
Jackson/Foster Lane area in 2009 could have created the potential of a
slide. He contacted a soils
engineer to submit a report regarding any potential of a slide that could
happen between properties that belong to Mr.
& Ms. Mount and Mr. & Ms. Racki. Engineer Lockett reported that Siew Tan, a Geotechnical Engineer, and she viewed the area
on March 30, 2011. Mr. Tan
determined that during construction a number of years ago the material used as
fill was never properly compacted and may be potentially moving now, and that
the trench work done by PLDD had no impact on stability of this slope. Mr. Tan recommends that the neighbors
retain a qualified Geotechnical Engineer and follow the recommendations set by
said engineer to improve the stability of the slope. Mr. Mount inquired (90:00) what the PLDD
was going to do to fix it.
Commissioner Cairns re-iterated that this would be Mr. & Ms. Mounts
responsibility. Mr. Mount stated
that there are ruts left by the contractors on his property. Commissioner Cairns noted that the time
for warranty by the contractor has passed (as this was completed 18 months ago)
and wished that this had been brought to the PLDD attention prior to this
expiration of warranty, not directly by the homeowner to the contractor as
reported by Ms. Mount.
7.
(88:00)
Residents of the Northbay Condominiums attended this
dayŐs meeting to discuss their bluff area and saturation problems that may be a
result of ground water, as well as surface water runoff. Chair Commissioner Cairns reported
looking at the area and at his behest Engineer Lockett drew a diagram that
addressed steps that could be taken in co-operation with the Condo Association
that would help to alleviate damage occurring to their bluff due to the
combination of drainage issues, with the PLDD being able to help with the
surface accumulation. Commissioners
and the property owners agree that a preliminary plan needs to be composed,
including a core of engineers, and Jefferson County (due to shoreline
considerations). Engineer Lockett
estimated that cost of a project with all these considerations would be
approximately $300,000.00. This
area will be visited during the special site visit meeting on May 5, 2011.
8.
(99:00)
Chair Cairns reported that Mr. Harry, a
resident of McCurdy Lane, called him (Commissioner Cairns) regarding a
former PLDD project in the McCurdy area that needs attention. Engineer Lockett and Commissioner Cairns
determined that a perforated four (4) inch perforated pipe could be brought to
the drain, graveled and covered with top soil and that small works contractor
Joe Thompson could take care of this solution for the PLDD.
9.
(103:00)
Judi Wohlman,
resident of Baldwin Lane wrote a letter to the PLDD that there has been
flooding underneath her home and that of her neighbor Francis Wright. Ms. Wohlman
noted that the culvert under Oak Bay Road, which serves to empty the drainage
ditch on the west side collects the runoff from the homes on the bluff and that
this culvert empties straight onto her lot and Ms. Wrights lot, she asks that
perhaps a tight line culvert could be installed down through the south property
line to tie into the Baldwin Lane ditch.
Commissioners reviewed former work that had been done to the area by the
PLDD, and ways that the current problems to the area could now be
corrected. Engineer Lockett will
speak with the county to see what can be done.
Commissioner Reports:
á
(108:00)
Commissioner Wilcox reported speaking with Jefferson County Prosecutor Scott
Rosencrantz regarding enforcement of the
State Storm Water Manual Mandate, regarding tree clearing activity and
completion of Tree Clearing information forms for PLDD recordkeeping. Mr. Rosencrantz informed Commissioner
Wilcox that he would not be able to assist the PLDD in this matter. Chairman Commissioner Cairns suggested
that he would be able to consult Christopher Knapp, of Anderson Hunter Law
Firm, for a legal opinion as to the PLDDŐs responsibility regarding this
matter. Commissioners agreed to
consult Mr. Knapp.
á (117:00) Commissioner Wilcox reported
that now that the Rainier Oak Bay Road project was updated he would be
contacting Jack McKay regarding updating the PLDD Website.
á Commissioner Cairns noted that now
that the PWTFL will not be forthcoming this year, the proposed alternative
Budget for 2011 will be filed with Jefferson
County.
á Commissioners agree that Updating
of the Comprehensive Plan Manual will be deferred until after Budget
modifications are made.
The next regularly
scheduled meeting of the Port Ludlow Drainage District will be held on Thursday
May 12, at 10:00 a.m., at the Beach Club in the Bay View Room.
The April 14, 2011 regular
meeting of the Port Ludlow Drainage District adjourned at
12:20 p.m.
Respectfully
Submitted:
Susan Bartkus,
Administrative Assistant
Approved: Approved: Approved:
Dwayne Wilcox Walter
Cairns
Lee
Amundson
Secretary Commissioner Chair
Commissioner Treasurer
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
May 2011
PLDD MINUTES FOR MAY 5, 2011
PLDD convened at 10:30 A.M. on May 5, 2011
Present: W. Cairns, D Wilcox, N. Locket and S. Tan
Examined beach area from LMC Club House to north of Libby Court and outflow diffusers . All seemed to be in functioning condition.
Moved to condo units to examine drain ditching and replacement piping.
Moved to Greenbelt on Montgomery to examine surface along catch basin to overflow to diffuser. Very soggy and wet surface area where surface sloughing occurred. Bluff face covered in rusty water oozing between hardpan layer and top soil.
Received N. Locket letter in re: budget revision.
Adjourned 2:15 P.M.
Submitted,
Dwayne Wilcox, Secretary
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 152nd Port Ludlow Drainage District
Regularly Scheduled Meeting
~ APPROVED~
Call to order: The 152nd
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was
called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner
Dwayne Wilcox, Treasurer Commissioner Leland Amundson,
Engineer Nancy Lockett and Administrative Assistant Susan Bartkus. Guests present were Don Cooper, Sally
Derrig, Marti Lewis, Ernest Lewis, Katie and Mel Smith.
Minutes: Commissioner Wilcox made a motion to
approve the Meeting Minutes of April 14, 2011; motion was seconded by
Commissioner Amundson and carried by Commissioner
Cairns. Motion approved 3-0.
Expenses:
By a motion made
Commissioner Amundson voted to approve Drainage
District expenses that accrued from April 13, 2011 to May 11, 2011 for a total
of $3,039.76, motion was seconded by Commissioner Wilcox and
carried by Commissioner Cairns.
Motion approved 3-0.
|
VOUCHER# |
VENDOR |
AMOUNT |
|
11-026 |
SUSAN BARTKUS |
206.39 |
|
11-027 |
GRAY & ORSBORNE |
1,932.37 |
|
11-028 |
ANDERSON HUNTER LAW FIRM |
275.00 |
|
11-029 |
THE LEADER |
216.00 |
|
11-030 |
WALTER CAIRNS |
180.00
|
|
11-031 |
VIRGINIA BROWN |
230.00 |
District
Financial Standing as of May 11, 2011:
|
PLDD Cash Acct |
$117,103.39 |
|
|
|
PLDD Reserve Acct |
$40,000.00 |
|
|
|
PLDD Interest Income Reserve Fund |
$6,112.43 |
|
|
|
Expenses - Mar. 2011 |
-$3,039.76 |
|
|
|
Net TOTAL All Accts |
$160,176.06 |
|
|
|
|
|
|
|
|
Special Assessment 2011 |
$167,600.00 |
|
|
|
Paid to Date |
$66,878.06 |
|
|
|
Unpaid |
|
$100,721.94 |
|
Public Forum:
Commissioners Cairns and Wilcox reported
that Mr. Platzer, owner of 630 Pioneer, contacted the
PLDD regarding curtain drains near the Kehele Park
tennis courts that are not sufficiently processing drainage, thereby causing
his lawn to become saturated and boggy.
Commissioner Cairns noted that due to a Hood Canal Bridge closure, PLDD
consulting Engineer Lockett was delayed from getting to this dayŐs meeting at
10:00 a.m., rather than delaying the meeting to wait for her arrival, Chair
Commissioner Cairns changed the regular order of the agenda so that matters
that didnŐt require information from Engineer Lockett could be discussed. The matter of Mr. PlatzerŐs
saturated lawn, and other matters to be set aside
until reports from Ms. Lockett could be discussed.
New and Old Business in Order of Discussion:
1.
(5:55) Chairman Commissioner Cairns reported on obtaining a legal opinion from the office of
Anderson Hunter Law Firm regarding the enforcement
of clearing request forms. The attorney
opinion was that Jefferson County had the authority to enforce this matter but
the PLDD could not enforce this issue without bringing suit and that though
this is a legal request, it is not an emergency. Commissioners Wilcox and Cairns
further discussed this matter and explained for the audience the lack of
reporting by the Ludlow Maintenance Commission (LMC) to the PLDD, trees that
had been approved by the LMC Greenbelt Committee (GBC) to be removed from
greenbelt areas. Consequently, as
noted by Chair Commissioner Cairns with no starting point, the PLDD could not
record cumulative square feet of tree canopy area that would be lost, with
7,000 sq. ft. being the State Storm Water Manual Mandate maximum for non-permit
removal in a participating county such as Jefferson County.
2.
(11:00) Budget modifications
for 2011 were briefly discussed, with Baldwin Ditch piping, Forrester to
Seafarer Project, and the North Bay II Condo Improvement Project being items to
be prioritized. Commissioners and
guests further discussed the problems that are currently occurring at the North
Bay II Condo area and how the PLDD would be able to help alleviate their
drainage problems. (20:30) Engineer
Lockett arrived at the meeting and summarized the findings of Siew L. Tan, P.E., Principal Geotechnical Engineer, who was
consulted on the North Bay II Condo as well as other matters. Ms. Lockett relayed that Mr. Tan was of
the opinion that the material is fill on top of hard pan. Ms. Lockett pointed out that stabilizing
the bank would be a different issue than taking care of the drainage. Ms. Derrig (representing North Bay II
Condo owners) reported that everything is now flowing freely. (29:00) Katie Smith, a resident at
Baldwin Lane expressed concern that water could come over Oak Bay Road and the
Baldwin Lane catch basin could clog again, debris formerly cleaned out by small
works contractor Joe Thompson, has come back and even increased, but that as
long as the pipe stayed clear it would probably be alright. (31:06) Ms. Lockett estimated that the
North Bay Condo II project would have a construction cost of $62,000.00, with
seven (7) catch basins at $2,000.00 each and approximately 600 feet of twelve
(12) inch pipe along with other costs.
Ms. Lockett submitted a Construction Cost Estimate
which she distributed to the audience and Commissioners, as well as a
diagram of the proposed drainage improvement plan for the North Bay II Condo
Project (copies will be posted with these minutes); all items were discussed by
PLDD Commissioners and audience members. Further discussion of
Capital Improvements occurred with cost estimates and issues surrounding each
matter discussed. Chair Cairns
spoke of past projects completed on behalf of owners and how the North Bay II
Condo owners constituted twenty four (24) owners,
representing a greater number of project benefactors than other projects (such
as Foster/Jackson Lane).
(52:49) Chair Commission Cairns noted that a priority of Capital Improvements needed to be established and made
a motion that the North Bay Condo II project should be number two in priority,
the Seafarer/Forrester project should be number one in priority, the Baldwin
Ditch number three in priority, and that the PLDD should authorize Engineer
Lockett to proceed with the plans, solicit bids from contractors, and acquire
permits. Commissioner Wilcox
seconded the motion; motion was carried by Commissioner Amundson. Motion was approved 3-0. Engineer Lockett noted to the North Bay
Condo II owners that they would be responsible to take care of the landscaping,
and that once the contractors started the progression would be fairly rapid
probably taking less than one week to complete.
3.
(60:00) The Rainier/Oak Bay
Project was discussed, with Engineer Lockett reporting that the Public
Works Trust Fund Loan Board (PWTFL) wanted to shorten up the scope of work to
make it more apt to be reviewed by Washington State Legislature, Commissioner
Cairns sent a response back to the PWTF Board that the PLDD approved a change.
4.
(62:39) Engineer Lockett reported that she would be present during
maintenance to be done to a former PLDD project on McCurdy Lane, near resident
Tom HarryŐs property, by small works contractor Joe Thompson. Work to be done will be to install a
perforated four (4) inch pipe to the drain, graveled and covered with top soil.
5.
(64:00) Regarding the Baldwin
Lane/Wolhman project Commissioner Cairns reported
receiving a call from the LMC about a transformer that was warm. Chair Cairns visited the site (between
Francis Wrights home and Judi & Brad Wolhmans
home on Baldwin Lane). Commissioner
Cairns found that the transformer vault has something looking like iron
bacteria growing around it, and flow could not continue on as material was
piled up around the transformer slab, requiring excavation around the
transformer. Solutions were
discussed; Engineer Lockett will continue to try getting an answer from
Jefferson County regarding their input.
6.
(67:00) The May 5, 2011 PLDD Montgomery
Lane Site Visit to analyze bluff erosion was discussed, with Engineer Lockett summarizing
Geotechnical Engineer Siew Tans report regarding the
area. A copy of Mr. TanŐs written
report of April 12, 2011 will be posted with these minutes.
7.
(86:00) Discussion
pertaining to Libbey Court included Ms. LockettŐs finding
that the asphalted ditch has been clogged with debris and Chair Cairns
observation that tree roots are coming up through the ditch and blocking
it.
8.
(89:00) During an Executive Session, Chair Commissioner Cairns made a motion to increase
Administrative Assistant Susan BartkusŐ hourly pay to
$20.00 per hour, Bookkeeper Virginia (Ginger) Browns salary to $300.00 per
month, and to authorize Engineer Lockett to bring the budget modification to Judi Morris. Commissioner Wilcox
seconded the motion, Commissioner Amundson
carried the motion. Motion
approved 3-0.
The next regularly
scheduled meeting of the Port Ludlow Drainage District will be held on Thursday
June 9, at 10:00 a.m., at the Beach Club in the Bay View Room.
The May 12, 2011 regular
meeting of the Port Ludlow Drainage District adjourned at
11:36 a.m.
Respectfully
Submitted:
Susan Bartkus,
Administrative Assistant
Approved: Approved: Approved:
Dwayne Wilcox Walter
Cairns
Lee
Amundson
Secretary Commissioner Chair
Commissioner Treasurer
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 153rd Port
Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved~
Call to order: The 153rd
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was called
to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner
Dwayne Wilcox, Engineer Nancy Lockett and Administrative Assistant Susan Bartkus.
Treasurer Commissioner Leland Amundson was
absent. Guests present were Dick
Atkins, Bud Kerns, Dick Regan, Katie and Mel Smith.
Minutes: Commissioner Wilcox made a motion to
approve the minutes of the special May 5, 2011 site visit meeting to
view beach facilities, and the regular
Meeting Minutes of May 12, 2011; motion was seconded by and carried by
Commissioner Cairns. Motion
approved 2-0.
Expenses:
By a motion made
Commissioner Cairns voted to approve Drainage District expenses that accrued from
May 11, 2011 to June 8, 2011 for a total of $18,583.18, motion was seconded and carried by Commissioner Wilcox. Motion approved 2-0. Chair Commissioner Cairns noted that
PLDDŐs first payment for the Public Works Trust Fund Loan (PWTFL) was made this
past month, thereby causing a larger than average monthly expense for the
district (this for design portion of the Rainier/Oak Bay Project).
|
VOUCHER |
VENDOR |
AMOUNT |
|
11-032 |
GRAY & OSBORNE |
3,543.13 |
|
11-033 |
LMC |
652.20 |
|
11-034 |
WALTER CAIRNS |
180.00 |
|
11-035 |
PUBLIC WORKS BOARD |
12,192.19 |
|
11-036 |
DWAYNE WILCOX |
186.12 |
|
11-037 |
LEE AMUNDSON |
1,092.00 |
|
11-038 |
SUSAN BARTKUS |
330.23 |
|
11-039 |
VIRGINIA BROWN |
407.31 |
District
Financial Standing as of May 11, 2011:
|
PLDD Cash Acct |
$ 180,747.39 |
|
PLDD Reserve Acct |
$ 40,000.00 |
|
PLDD Interest Income Reserve Fund |
$ 6,117.80
|
|
Expenses - Current month (above) |
$ (18,583.18) |
|
Net TOTAL All Accts |
$ 208,282.01 |
|
Special Assessment 2011 |
$ 167,600.00 |
|
Paid to Date |
$ 89,232.87 |
|
Unpaid (remaining) |
$ 78,367.13 |
Public Forum:
(4:00) Dick Atkins, resident of Jackson Lane, asked Commissioners for advisement
concerning a problem heŐs having with his gutters plugging up. Mr. Atkins stated that his home was
built in 1978 and he doesnŐt think thereŐs any drainage to the street. Commissioner Cairns advised Mr. Atkins
that he needed piping to a street ditch, and that since this was his personal
property it wasnŐt something that the PLDD could resolve for him, Commissioners
recommended Joe Thompson of Olympic Tree Service. Engineer Lockett gave Mr. Atkins a contact
number for Joe Thompson, who would be able to look at Mr. Atkins property and
perform whatever work would be needed.
Old Business:
1.
(6:30)
Chair Commission Cairns commented that the Rainier
to Oak Bay Project would temporarily be off the meeting agendas, until the
PLDD was ready to proceed. Engineer
Lockett reported that the PWTF Board had appropriated $342, 000,000.00 for
projects, which would be made available in June of 2012, and that the PLDD
construction application for Rainier to Oak Bay had been approved. Engineer Lockett recommended that
advertising be done in early spring, with bids being obtained at that time,
with the construction to begin in the summer. Ms. Lockett further reported that
design plans are about 80% complete.
Commissioner Wilcox asked if access would need to be obtained through
private properties. Engineer
Lockett reported that the hope is to start at the top and direct the stream
into the Greenbelt thereby avoiding access through private properties, but if
needed easements would be sought.
Ms. Lockett answered other concerns from the Commissioners and
audience. Resident Bud Kerns asked
if this project would be publicized, noting that it would be good for residents
to know how much this loan is saving. Commissioner Cairns relayed that at
½% interest over 20 years, in comparison to the going rate of at least
4-5% it was a very good rate, and that publicizing was a good idea, either by
PLDD website, through a mailer, or in the Port Ludlow Voice.
2.
(13:11)
Commissioner Cairns commented that regarding the North Bay II Project, he would like to establish a bid date so work
could be performed prior to bad weather.
Engineer Lockett reported that she would be viewing the site the day of
this meeting and that obtaining bids from 3-5 contractors would be her
recommendation, anticipating that this could be done prior to the end of the
month. Engineer Lockett will be
sent an electronic copy of the small works, and engineering rosters from
assistant Bartkus.
3.
(15:32)
Engineer Lockett reported that survey work would be done in July for the Forrester/Trader Lane Project. Commissioner Cairns and Ms. Lockett
discussed the area and various methods to solve water accumulation issues on
properties in the area.
4.
(17:08)
Engineer Lockett reported that she would be meeting with Joe Thompson this day
to view the maintenance work to be done near the Harry property on McCurdy Lane, Port Ludlow lot # 2-3-129, to
resolve a clogged drain needing clearing.
5.
(18:10)
Engineer Lockett reported that she would be meeting with Monte Reinders of Jefferson County Public Works Department this
day to discuss the Wohlman/ Baldwin Lane drainage issue. Commissioner Cairns asked about plugging
the culvert, with Ms. Lockett noting that the county probably wonŐt go for that
solution because they want overflow capability, other solutions were examined.
6.
(20:29)
Commissioner Wilcox reported that he and Engineer Lockett had visited the home
of Mr. Platzer, at 630 Pioneer (he had formerly contacted the PLDD
regarding curtain drains near the Kehele Park tennis
courts that are not sufficiently processing drainage, thereby causing his lawn
to become saturated and boggy).
Engineer Lockett noted that it was surface run-off, not coming from the
trail, and that Mr. PlatzerŐs property was lower than
the rest of the area, thus the problem was location.
New Business:
á (22:00) Chair Commissioner Cairns
reported receiving the resignation of Treasurer Commissioner Leland Amundson, prior to this dayŐs meeting Chair Cairns had
distributed copies to Jefferson County officials. Chair Cairns noted that Commissioner Amundson had served with dedication as PLDD Commissioner
for seven (7) years without missing a meeting. Commissioner Secretary Wilcox made a
motion to accept the resignation of Commissioner Treasurer Leland Amundson with thanks for his years of service; Chair
Commissioner Cairns seconded the motion.
Motion carried 2-0.
á (24:00) Chair Cairns made a motion
to nominate Richard Regan, resident and former PLDD Commissioner, to fill the
vacancy position on the Commission until the election time of 2012, motion was
seconded by Secretary Commissioner Wilcox.
Motion carried 2-0. Mr.
Regan agreed to fill the vacancy, a draft of this dayŐs meeting minutes will be
forwarded to Mr. Regan, allowing him to go to the County Courthouse and be
sworn in by Auditor Donna Eldridge.
á (26:34) Engineer Lockett
distributed to Commissioners a Pan Geo report by Siew
Tan, Geotechnical Engineer, of the recent site visits (which will be posted
with these minutes).
CommissionerŐs Reports and Comments:
á (28:00) Commissioner elect Richard
Regan asked that design plans to date for the Rainier to Oak Bay project be
brought to the July 2011 PLDD meeting for review
á (29:00) Commissioner Secretary
Wilcox reported that the PLDD website has been brought completely up to date.
á (29:56) Commissioner Secretary
Wilcox reported meeting with Olympic Water & Sewer (OWSY) at the
diffuser. OWSY showed Commissioner
Wilcox photographs of the area, showing soil areas that appeared dark and then
became lighter when rains had abated. OWSY relayed to Commissioner Wilcox that
they donŐt necessarily TV camera the lines. Further matters concerning the area were
discussed among the Commissioners, including that no odors were detected at
all, indicating that the saturation could in no way be due to sewer line
seepage.
The next regularly
scheduled meeting of the Port Ludlow Drainage District will be held on Thursday
July 14, 2011 at 10:00 a.m., at the Beach Club in the Bay View Room.
The June 9, 2011 regular
meeting of the Port Ludlow Drainage District adjourned at
10:36 a.m.
Respectfully
Submitted:
Susan Bartkus,
Administrative Assistant
Approved: Approved: Approved:
Walter Cairns
Richard
Regan Dwayne
Wilcox
Chair Commissioner Treasurer
Commissioner Elect Secretary
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 154th Port Ludlow
Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 154th
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was
called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair
Commissioner Walter Cairns, Secretary Commissioner Dwayne Wilcox, Treasurer
Commissioner Richard Regan, Engineer Nancy Lockett and Administrative Assistant
Susan Bartkus.
Guests present were Lee Amundson, Bud Kerns
and Mel Smith.
Minutes: Commissioner Cairns made a motion to
approve the minutes of
the regular June 9, 2011 Meeting;
motion was seconded by Commissioner Regan and carried by Commissioner
Wilcox. Motion approved 3-0.
Expenses: Commissioner Wilcox
made a motion to approve Drainage District expenses that accrued from June 8,
2011 to July 13, 2011 for a total of $7,063.89, motion was seconded
by Commissioner Regan and carried by Commissioner Cairns. Motion approved 3-0.
|
VOUCHER |
VENDOR |
AMOUNT |
|
11-040 |
GRAY & OSBORNE |
5,392.88 |
|
11-041 |
STATE AUDITOR'S OFFICE |
943.20 |
|
11-042 |
L&I |
8.09 |
|
11-043 |
DWAYNE WILCOX |
112.82 |
|
11-044 |
WALTER CAIRNS |
90.00 |
|
11-045 |
SUSAN BARTKUS |
217.00 |
|
11-046 |
VIRGINIA BROWN |
300.00 |
Financial Standing as of July 13, 2011:
PLDD Cash Account. $162,981.25
PLDD Reserve Acct $ 40,000.00
PLDD Interest Income Reserve Fund $ 6,122.31
Expenses – Current month
(above) $ (7,063.99)
Net TOTAL All Accounts $202,039.57
Special Assessment 2011 $167,600.00
Paid to Date $ 90,049.91
Unpaid (remaining) $ 77,550.09
Public Forum: (5:47) Commissioner Regan reported that a
resident of his street asked him if the PLDD could do anything about pooling
water in front of the street drain located in the Jefferson County right of way. Commissioners discussed the matter,
concluding that the area was within the CountyŐs domain but that the cause was
most likely overgrown vegetation.
Old Business:
7. (7:49) Engineer Nancy Lockett
brought the Rainier to Oak Bay Project
Plans, to be reviewed by PLDD
Commissioners during the workshop to be held directly after this dayŐs
meeting.
8. (8:07) North Bay II Condo Bid Date will due by July 21, 2011. Engineer Lockett will be meeting with Lydel and Seton representatives after this dayŐs meeting to
review specifications.
9. (15:32) Engineer Lockett reported
that survey work would be done next week for the Forrester/Trader Lane Project.
Commissioner Cairns and Ms. Lockett discussed possible solutions as well
as residents that would need notification and easements to be obtained prior to
the onset of work.
10. (17:08) Engineer Lockett reported
that she previously met with Joe Thompson to view the maintenance work to be
done near the Harry property on McCurdy
Lane, Port Ludlow lot # 2-3-129, to resolve a clogged drain that needs
clearing. The problem is being
worked on and will be completed when drier weather is here.
11. (22:07) Engineer Lockett reported
meeting with Monte Reinders of Jefferson County Public
Works Department about the Wohlman/ Baldwin Lane
drainage issue. Mr. Reinders agreed that some maintenance needed to be done
there and that the PLDD could get a cover for the side weir plate on the west
end of the culvert on Oak Bay Road. Chair Commissioner Cairns and
Engineer Lockett discussed solutions.
New Business:
á
(18:00)
Chair Commissioner Cairns reported that he changed the status on the Enduris insurance from former Commissioners Laker
and Amundson, to Commissioners Regan and Wilcox. Commissioner Cairns noted that this
insurance covered the PLDD pipeline facilities and is Washington State pool
insurance. Commissioner Wilcox
questioned the necessity of the policy, noting that he would prefer to wait on
any action until after he has an opportunity to investigate it and see if it
pertains to the PLDD.
á
(19:30) Chair Commissioner Cairns
reported that he checked with Donna Eldridge about Commissioner Position Terms, which will open this December. Commissioner ReganŐs seat (former
Commissioner AmundsonŐs position) is a four (4) year
term, and Commissioner WilcoxŐs seat (former Commissioner LakerŐs position) is
a six (6) year term. If only two
(2) people run, there will be no opposition and therefore will be no need for
an election, thereby saving the district residents $5,000.00 in election fees.
á
(28:27)
Chair Commissioner Cairns asked if anyone had suggestions to improve PLDD procedures. Commissioner Regan noted that a
Maintenance Manual may be beneficial. Chair Cairns agreed, noting that that is
budgeted for and would be worked on this winter. Commissioners Cairns and Regan also
noted that the detention pond is filling with foliage, the overflow on Oak Bay
near the Smiths property is filled up with blackberry vines, and that the area
near the Waste Water Treatment ditch is congested as well. Engineer Lockett will notify Joe
Thompson to attend to these areas when heŐs able.
á
Commissioner
Wilcox commented that he would like to visit
the aforementioned areas to gain a greater understanding of these
situations. Chair Commissioner
Cairns noted that this could be a workshop scheduled after the next meeting.
Commissioner
Cairns made a motion to adjourn the meeting, motion was seconded by
Commissioner Wilcox, motion carried by Commissioner Regan. Motion approved 3-0.
CommissionerŐs Reports and Comments:
The next regularly scheduled meeting of the Port Ludlow Drainage
District will be held on Thursday August 11, 2011 at 10:00 a.m., at the Beach
Club in the Bay View Room.
The July 14, 2011 regular meeting of the Port Ludlow Drainage District
adjourned at
10:42 a.m.
Respectfully Submitted:
Susan Bartkus, Administrative Assistant
Approved: Approved: Approved:
Walter Cairns
Richard Regan Dwayne
Wilcox
Chair Commissioner Treasurer Commissioner Secretary
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 155th Port
Ludlow Drainage District
Regularly Scheduled Meeting
~ Approved ~
Call to order: The 155th
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was
called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner Walter Cairns, Secretary Commissioner
Dwayne Wilcox, Treasurer Commissioner Richard Regan, Engineer Nancy Lockett and
Administrative Assistant Susan Bartkus. Guests present were Mike & Sally Derrig, Bud Kerns, Marti Lewis, and Mel & Katie
Smith.
Minutes: Commissioner Wilcox made a motion to
approve the minutes of the regular July
14, 2011 Meeting; motion was seconded by Commissioner
Cairns and carried by Commissioner Regan.
Motion approved 3-0.
Expenses:
Commissioner Cairns made a
motion to approve Drainage District expenses that accrued from July 13, 2011 to
August 10, 2011 for a total of, motion was seconded by
Commissioner Wilcox and carried by Commissioner Regan. Motion approved 3-0.
|
VOUCHER |
VENDOR |
AMOUNT |
|
11-047 |
ENDURIS WASHINGTON |
2,708.00 |
|
11-048 |
DWAYNE WILCOX |
112.82 |
|
11-049 |
GRAY & OSBORNE |
25,414.08 |
|
11-050 |
WALTER CAIRNS |
90.00 |
|
11-051 |
LMC |
436.00 |
|
11-052 |
VIRGINIA BROWN |
300.00 |
Financial Standing
as of August 10, 2011:
PLDD CASH
RESERVE 156,314.14
PLDD RESERVE ACCT. 40,000.00
PLDD INTEREST INCOME RESERVE FUND 6,127.25
EXPENSES – CURRENT MONTH (ABOVE)
(29,060.90)
NET TOTAL ALL
ACCTS. 173,380.49
SPECIAL ASSESSMENT 2011 167,600.00
PAID TO DATE 90,049.91
UNPAID (REMAINING) 77,550.09
Public Forum:
(2:12) No new issues were
brought to the Commissioners attention during this forum.
Old Business:
12. (2:56) Engineer Nancy Lockett
reported that Seton Construction submitted a bid of $28,831.59 for the work to
be done at the North Bay II Condominiums,
and that Gray & Osborne recommends that the PLDD award the contract to
them. Engineer Lockett
explained the plans at Commissioner ReganŐs request, clarifying that the Condo
Association had already excavated and exposed the pipe. Commissioner Cairns noted that one big
change made was to increase the pipe to contain the two parking lot runoff
drains. Commissioner Cairns also
pointed out that the Condo Association is aware that the PLDD will only be
taking care of storm water, not groundwater. Commissioner Wilcox asked North Bay II
Condominium representatives present at this meeting for their opinions and if
they would like to review the plans.
Mike & Sally Derrig commented that they trusted and appreciated the PLDD
involvement and were pleased that the bid was so reasonable. Commissioner Cairns made a motion to
award the North Bay II Condominium contract to Seton, motion
was seconded by Commissioner Wilcox, and motion was carried by
Commissioner Regan. Motion approved
3-0.
13. (18:31) Engineer Lockett showed
Commissioners plans for the Forrester/Trader
Lane Project, and suggested that a shallow ditch should go through the
Greenbelt which will require that the PLDD get an easement from the Ludlow
Maintenance Commission (LMC) for this remedy to be put into place. After Commissioner Cairns reviewed the
matter and what needed to be done, Engineer Lockett noted that more survey work
was required and that she would schedule this.
14. (27:29) Engineer Lockett reported
that small works contractor Joe Thompson hasnŐt gotten to the Harry property on McCurdy Lane, Port
Ludlow lot # 2-3-129, to resolve a clogged drain that needs clearing as he was
waiting for her to tell him what needs to be done. Ms. Lockett also noted that she would
talk with Ms. Harry to see what fill she wanted after the drain was worked on.
New Business:
á (30:00) Commissioner Cairns
reported receiving a copy of a letter to the LMC Greenbelt Committee from Barry
& Stan Gustin, residents near the intersection of
Pioneer & Foster Lanes, explaining that they want to remove Greenbelt trees
on the uphill side. Commissioners
reviewed the correspondence and concluded that it was out of the PLDD
purview. Chair Cairns noted that
action isnŐt required by the PLDD as he had spoken with Greenbelt Committee
Chair Jerry Purdy.
á (41:37) Commissioner Wilcox
reported that after reviewing the PLDD policy with Enduris,
his opinion is that Enduris Insurance is a quasi
insurance operation sponsored primarily by the State of Washington to
support all the special districts, noting that Enduris
can be used or another private company.
Commissioner Wilcox noted that the current policy only provides coverage
for employee dishonesty, not for coverage of liability. Commissioners all noted that more
coverage was needed. Commissioner
Wilcox accepted responsibility for investigating this matter.
á (54:29) Administrative Assistant
Sue Bartkus reported speaking with Jessica at the
Domain Registry of America, and was assured that the April 18, 2011 payment to this
company would be refunded to the PLDD, as this was not the company that the
PLDD registered its website with.
The website was registered with Tucows and a
renewal notice was not received by this company. After discussion, Commissioner Cairns
made a motion to have Sue contact a Port Townsend Website Design Company to get
an estimate to redesign the PLDD website (subject to the Commissioners
approval), motion was seconded by Commissioner Regan, and carried by
Commissioner Wilcox. Motion carried
3-0.
CommissionerŐs Reports and Comments:
á (65:00) Commissioner Cairns noted
that a certified letter was sent by Gray & Osborn
to the local Tribal leader, Jeromy Sullivan,
notifying him of the work to be done for the Rainier to Oak Bay Project.
Engineer Lockett noted this action is a requirement of the Public Works
Trust Fund (PWTF) Board and has to do with notifying cultural resource
concerns. If the tribe doesnŐt
comment within thirty days, work may proceed. Ms. Lockett also noted that she had an
energy audit form for the Commissioners to sign and mail back to the PWTF
Board.
á (1:10) Commissioner Regan reported
that he reviewed the Rainier to Oak Bay
Project Plans, he expressed concern about the steep grade, and the new
channel overflowing into the old channel during heavy rains, noting that it may
be better to get easements from the adjacent property owners and relocate the
proposed channel. Commissioners
Regan, Cairns and Wilcox further discussed these plans. Engineer Lockett asked Commissioners
permission to contact the PWTF Board and extend the design loan period
Commissioner Cairns made a
motion to adjourn the meeting; motion was seconded by Commissioner Wilcox and
carried by Commissioner Regan.
Motion approved 3-0. The August 11, 2011 regular meeting of the Port
Ludlow Drainage District adjourned at
11:24 a.m.
The next regularly
scheduled meeting of the Port Ludlow Drainage District will be held on Thursday
September 8, 2011 at 10:00 a.m., at the Beach Club in the Bay View Room.
Respectfully
Submitted:
Susan Bartkus,
Administrative Assistant
Approved: Approved: Approved:
Walter Cairns
Richard Regan Dwayne
Wilcox
Chair Commissioner Treasurer Commissioner Secretary
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 156th
Port Ludlow Drainage District
Regularly Scheduled Meeting
~ APPROVED~
Call to order: The 156th
regularly scheduled meeting of the Port Ludlow Drainage District (PLDD) was
called to order by Chair Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present were Chair Commissioner
Walter Cairns, Secretary Commissioner Dwayne Wilcox, Treasurer Commissioner
Richard Regan, Engineer Nancy Lockett and Administrative Assistant Susan Bartkus. Mel
Smith was the only guest in attendance.
Minutes: Chair Commissioner Cairns made a motion
to approve the minutes of the regular August 11, 2011 Meeting; motion was seconded by Commissioner Wilcox and carried by
Commissioner Regan. Motion approved
3-0.
Expenses: Commissioner Regan made a motion to approve Drainage
District expenses that accrued from August 10, 2011 to September 7, 2011 for a
total of $38,701.01, motion was seconded by Commissioner Wilcox and carried by
Commissioner Regan. Motion approved
3-0.
|
VOUCHER |
VENDOR |
AMOUNT |
|
VOUCHER# |
VENDOR |
AMOUNT |
|
11-053 |
SETON CONSTRUCTION |
25,643.28 |
|
11-054 |
GRAY & OSBORNE |
12,318.63 |
|
11-055 |
SUSAN BARTKUS |
349.10 |
|
11-056 |
WALTER CAIRNS |
90.00 |
|
11-057 |
VIRGINIA BROWN |
300.00 |
Financial Standing as of September 7, 2011:
|
PLDD Cash Acct |
$ 127,507.01 |
|
PLDD Reserve Acct |
$ 40,000.00 |
|
PLDD Interest Income
Reserve Fund |
$ 6,132.28
|
|
Expenses - Current
month (above) |
$ (38,701.01) |
|
Net TOTAL All Accts |
$ 134,938.28 |
|
Special Assessment
2011 |
$ 167,600.00 |
|
Paid to Date |
$ 90,700.56 |
|
Unpaid (remaining) |
$ 76,899.44 |
Public Forum: (2:12) No new issues were brought to the Commissioners
attention during this forum.
Old Business:
15. (2:56) Engineer Nancy Lockett provided
a Formal Recommendation of Acceptance by the Project Engineer for the North Bay II Condominiums project. A final contract
voucher was signed by Commissioners; this will be sent it to Seton Construction
who will sign and notarize the document and then send it back to the PLDD, all
other documents will be sent to the State electronically by Engineer Lockett. Commissioner Regan asked if the North Bay
II owners consented to an easement for the PLDD, Engineer Locket reported that
they had signed a construction easement prior to this and that what will be
obtained now is a maintenance easement.
16. (10:52) Engineer Lockett showed
Commissioners survey results for the Forrester/Trader
Lane Project. Suggested solutions were discussed by Ms. Lockett and Chair
Commissioner Cairns.
Financial status was discussed regarding project costs and PLDD
remaining reserves. Commissioner
Regan pointed out that the final easement and construction easements needed to
be obtained. Chair Commissioner
Cairns instructed Engineer Lockett to obtain the necessary easements in
preparation for next year, a twenty (20) foot construction easement and a ten
(10) foot final easement.
17. (39:22) Engineer Lockett reported
that she and small works contractor Joe Thompson visited the Harry property on McCurdy Lane, Port
Ludlow lot # 2-3-129, to resolve a clogged drain that needs clearing. Ms. Lockett diagramed the area for
Commissioners, explaining that a french drain that
was installed years ago, by the PLDD, is higher than the HarryŐs property,
therefore possibly helping to create a wet area on the HarryŐs property. Chair Commissioner Cairns pointed out
that the pipe was installed probably two (2) feet higher than it needed to
be. After solutions were discussed,
Commissioner Regan stated that he was opposed to performing anything on private
property. Commissioner Wilcox made
a motion that the PLDD approve an opening into the PLDD french
drain if HarryŐs agree to put a pipe across their property as a means to
alleviate their drainage problem, Commissioner Regan 2nd the motion,
Commissioner Cairns abstained.
Motion carried 2-0. Engineer
Lockett will notify Ms. Harry of the solution by sending a letter.
18. (57:00) Engineer Lockett reported
that Joe Thompson did get direction about performing maintenance for the Detention Pond perimeter. Commissioner Cairns noted that there
is a reverse slope along the bioswale, asking that
while Mr. Thompson is removing the Scotch Broom, perhaps he could laser the
area to check the elevations.
19. (59:29) Administrative Assistant
Sue Bartkus reported that the PLDD Website is now working, but that a refund from Domain Registry
of America has not yet been received.
Chair Commissioner Cairns stated that the PLDD should have control of
the website, not an individual who we didnŐt have everyday access to, and
accepted the responsibility of looking into the matter.
New Business:
á (1:03:38) Commissioner Wilcox reported looking
into the files and acquiring a 2002 binder of the PLDD insurance policy. Commissioner Wilcox also reported speaking
with Joan Biscera of Enduris Insurance about coverage, noting that the policy covers $10,000.00
in Errors & Omissions, $10,000.00 in liability, $10,000.00 in the event of
employee dishonesty, with a $1,000.00 deduction for each claim. Chair Commissioner Cairns reported
receiving a recent binder from Enduris, which
allocated $10,000,000.00 for each category of coverage, as well as terrorist
coverage. Chair Cairns did note
that in the event of a catastrophe, there is no replacement coverage, for
example if the concrete diffusers located on the beach were lost in a storm
$5,000.00 to $6,000.00 wouldnŐt begin to cover replacement. Commissioner Cairns gave the insurance
binder to Engineer Lockett to examine; along with asking her to look into what
an updated replacement cost would be in actuality.
á (1:13:46)Discussion
of Budget Categories:
a)
Engineer
Lockett reported that $10,000.00 was allotted for maintenance (according to
Ginger, the PLDD bookkeeper) only $180.00 has been invoiced as yet this year.
b)
For
administrative support, $5,800.00 budgeted and $1,034.31 expended
c)
For
bookkeeping, $3,350.00 and $2,377.20 expended
Chair Commissioner Cairns noted that the reason he brought this matter
up is to see if we were negative and needed a reserve transfer. Commissioner Cairns stated that he would
like to see a proposed draft and alternative Budget to qualify for the Public
Works Trust Fund Loan (PWTFL) and that the PLDD met the construction requirement
as previously stated to be 10%.
CommissionerŐs Reports and
Comments:
á (1:19:00) Commissioner Wilcox
noted that regarding the Rainier to Oak Bay Project, the Trails Committee
should be notified when there will be construction activity that could possibly
interfere with their plans. A
possible meeting with the Ludlow Maintenance Commission (LMC) Greenbelt
Committee (GBC) was discussed; Commissioners noted that any meetings where
Commissioners would all be present would need to be published.
á (1:21:00) Engineer Lockett
submitted copies to all present of questions brought up by Commissioner Regan
regarding the Rainier to Oak Bay Greenbelt Improvements
Commissioner
Cairns made a motion to adjourn the meeting; motion was seconded by
Commissioner Wilcox and carried by Commissioner Regan. Motion approved 3-0.
The September
8, 2011 regular meeting of the Port Ludlow Drainage District adjourned at
11:34
a.m.
The next
regularly scheduled meeting of the Port Ludlow Drainage District will be held
on Thursday October 13, 2011 at 10:00 a.m., at the Beach Club in the Bay View
Room.
Respectfully
Submitted:
Susan Bartkus, Administrative Assistant
Approved: Approved: Approved:
Walter
Cairns
Richard Regan Dwayne
Wilcox
Chair
Commissioner Treasurer Commissioner Secretary
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
Minutes of the 157th Port Ludlow Drainage District
Regularly Scheduled Meeting
~ APPROVED~
Call to order: The 157th regularly scheduled meeting of
the Port Ludlow Drainage District (PLDD) was called to order by Chair
Commissioner Walter Cairns at 10:00 a.m.
Attendance: Present
were Chair Commissioner Walter Cairns, Secretary Commissioner Dwayne Wilcox,
Treasurer Commissioner Richard Regan, Engineer Leigh Nelson and Administrative
Assistant Susan Bartkus. Brian Belmont, and Mel & Katie
Smith were the guests in attendance.
Minutes: Commissioner Regan made a motion to
approve the minutes of the regular September 8, 2011
Meeting; motion was seconded by Commissioner Wilcox
and carried by Commissioner Cairns. Motion approved 3-0.
Expenses: Commissioner Regan made a motion to
approve Drainage District expenses that accrued from August 10, 2011 to
September 7, 2011 for a total of $8,211.82,
motion was seconded by Commissioner Wilcox and carried by Commissioner
Cairns. Motion approved 3-0.
|
VOUCHER# |
VENDOR |
AMOUNT |
|
11-058 |
LMC |
436.00 |
|
11-059 |
GRAY & OSBORNE |
7,200.73 |
|
11-060 |
SUSAN BARTKUS |
188.70 |
|
11-061 |
WALTER CAIRNS |
90.00 |
|
11-062 |
VIRGINIA BROWN |
300.00 |
|
11-063 |
L&I |
6.39 |
Financial Standing as of October 12, 2011
|
PLDD Cash Acct |
$ 91,652.08 |
|
|
PLDD Reserve Acct |
$ 40,000.00 |
|
|
PLDD Interest Income Reserve Fund |
$ 6,152.42
|
|
|
Expenses - Current month (above) |
$ (8,221.82) |
|
|
Net TOTAL All Accts |
$ 129,582.68 |
|
|
|
||
|
Special Assessment 2011 |
$ 167,600.00 |
|
|
Paid to Date |
$ 93,546.64 |
|
|
Unpaid (remaining) |
$ 74,053.36 |
|
Public Forum: (4:06) No new issues were brought to
the Commissioners attention during this forum.
Old Business:
20. (5:06) Engineer Leigh Nelson reported that the final
easement permanent documents for the North
Bay II Condominiums project were sent to the wrong address, Leigh will get
them and forward them along.
Commissioner Wilcox recommended that anytime PLDD oversees construction
work it be contingent upon the PLDD having the right to go in and examine the
facilities.
21. (9:03) Plans for the Forrester/Trader Lane Project were discussed. Commissioners examined the plans drafts
brought to this dayŐs meeting by Ms. Nelson, Commissioner Cairns noted that the
plans were unfinished and the easements would need to be obtained prior to the
plans be putting out for bid. Chair
Cairns also noted that the wetland is completely in the Greenbelt area and
would need a Greenbelt easement.
Commissioner Wilcox asked Ludlow Maintenance Commission (LMC) General
Manager Brian Belmont whether there was any sort of easement for the PLDD for
going into the Greenbelt. Mr.
Belmont noted that the Plats had easements and if one wasnŐt present for that
area one could be put together for the LMC. Commissioner s Regan and Cairns noted
that the easement would need to be specified as a maintenance and access easement
and that draining would not be done, just maintenance. Copies of the plan drafts were submitted
for the files.
22. (17:16) Engineer Nelson reported that Engineer Lockett
had spoken with Mr. Harry regarding his property
on McCurdy Lane, Port Ludlow lot # 2-3-129, to resolve a clogged drain that
needs clearing. Mr. & Ms.
Harry are concerned about their landscaping so they are re-thinking the
solution provided prior to making a decision.
23. (18:00) Commissioner Cairns reported that Joe Thompson
did maintenance for the Detention Pond,
removing the grass and Scotch Broom from the inside perimeter. Mr. Thompson will bill the PLDD after
finishing the outside perimeter and lasering the area
to check the elevations.
24. (19:19) Commissioner Wilcox reported meeting with
Elizabeth Van Zonneveld of the LMC Greenbelt
Committee (GBC) regarding plans for the Rainier
to Oak Bay Project, the committee would like to have a public presentation
forum meeting regarding the final plans.
Commissioner Wilcox explained that this would be a presentation, not a
request for approval. Engineer
Nelson stated the plans were not yet final. Elements of the plans were discussed,
including feeder channels and how the Trails Committee proposed trail
construction would intersect some of the facilities. Commissioner Regan noted that if the
PLDD went over their trail, the PLDD would pay for restoration, and if the
Trails Committee went over one of the PLDD facilities they would pay for
restoration; however some of the facilities could be incorporated into PLDD
plans. Chair Cairns noted that he
spoke with Ms. Van Zonneveld about combining the Budget meeting with the LMC forum, asking engineer Nelson
who would be able to attend from the Gray & Osborn firm. Ms. Nelson noted that both she and Ms.
Lockett would attend such a forum.
25. (34:05) Engineer Nelson reported that Jefferson County
will be working on the berm at Libbey Court this week. Commissioner Cairns noted that culverting and a CV should be put on the north side of Libbey Court should be put in and connected to the big
CV.
26. (35:43)The Culvert plate at Baldwin and Oak Bay Road,
near the Wright and Wohlman properties was discussed. Engineer Nelson reported that engineer
Lockett and Mr. Thompson were working on a solution.
New Business:
á (38:09) Engineer
Nelson submitted a Maintenance Manual progress chart from engineer Lockett,
submitting a copy for Commissioners.
Chair Cairns requested that this matter be expedited prior to the Budget
meeting. Commissioners discussed
various areas that would need to be included.
á (44:10)
Commissioners reviewed the 24Ő Pipe
Link up West Side Oakbay Road Proposal from Seton
Construction, $38,617.01 plus sales tax $3,475.53 to total $42,092.50. Engineer Nelson reported speaking with Paul
of Seton Construction, noting that the project would be less expensive to
perform in the spring when the ground is dryer. Guest Katie Smith asked if the area is
hard piped and what would happen with that feeder stream. Commissioner Cairns noted that if itŐs hard piped, diking would not be necessary. Commissioner Regan made a motion to wait
until next year to have this project done, Commissioner Wilcox seconded the
motion, and Commissioner Cairns carried the motion. Motion approved 3-0.
á (50:53) Attorney representation was discussed regarding
the Rainier to Oak Bay Road Project
Public Works Trust Fund (PWTF) Loan Contract. Commissioner Wilcox expressed that he
would like to have a local attorney review these documents (also any future
documents for signature) and volunteered to compile a list for the PLDD; Chair
Cairns noted that the attorney representative chosen was an experienced Public
Works Attorney. Chair Cairns
noted that the attorney who reviewed these documents, Chris Knapp, is an
experienced public works attorney, and his consultation is primarily done
either online, by mail or by telephone. Commissioners agreed to have Chair
Cairns go forward and sign the PWTFL documents now, as they are due by November
4, 2011. Chair Cairns
reported the terms of the loan, $63,750.00 for the pre-construction portion,
$666,000.00 for the PWTF Loan request regular construction portion, $129,250.00
(PLDD contributing portion), for a total of $859,000.00. Commissioner Regan made a motion to
accept these terms of the PWTFL, Commissioner Wilcox seconded the motion, and
Commissioner Cairns carried the motion.
Motion approved 3-0.
Document was signed and will be sent to the PWTFL Board. Commissioner Regan made a motion
naming Chris Knapp, Public Works Attorney, as the PLDD Attorney of record,
Commissioner Wilcox seconded the motion, and Commissioner Cairns carried the
motion. Motion approved 3-0.
á (1:04:48)Draft Budgets
for 2012 items were discussed along with scheduling a Public Budget evening
meeting. Engineer Nelson submitted
draft copies to Commissioners.
Assessments will remain the same (to total $167,000.00). Election Fees, of $7,000.00 for
Jefferson County will be included into the budget; the filing deadline is
December 5, 2011 through December 9, 2011.
Commissioner Cairns noted receiving a memo from Donna Eldredge regarding the matter.
á (1:09:53) LMC General
Manager Brian Belmont attended this dayŐs meeting to inform Commissioners of the
LMC GBC Tree clearing plans for area of the
Greenbelt between Ames and RV Storage area. Mr. Belmont reported that there is
a swath of 156 trees, primarily Alders with 10 or 12 evergreens, representing
approximately 15,000 square feet of drip line, which the LMC needs to remove
from the south side of the Rainier lot for safety purposes (limbs, trees &
debris falling onto the fencing and RVŐs).
Mr. Belmont noted that this exceeds the 7,000 square foot maximum as per
the Storm Water Manual, so he is processing the necessary paperwork through
Jefferson County Community Development. Commissioner Wilcox suggested that
Engineer Nelson take a look at the area to see if this would affect the homes
on Ames that are on independent septic systems. Commissioner Wilcox made a motion for
PLDD engineer Nelson to look at the area, Commissioner Regan seconded the
motion, and Commissioner Cairns carried the motion. Motion approved 3-0. Mr. Belmont thanked Commissioners and
stated that whatever is recommended would be implemented.
á (1:28:04)
Commissioner Cairns reviewed GBC request copies that were forwarded to the
PLDD, including an appeal made by North Bay resident Ron Garton, for permission to perform Greenbelt Tree Cutting off Pioneer Drive. Commissioner Cairns noted that
Commissioner Regan had sent a letter to the parties in 2002 (when serving as
PLDD Chair) basically stating that the PLDD had no comment on this matter. Commissioners agreed that this opinion
still stands, unless the proposed drip line were to exceed 7,000 square feet,
then County approval would need to be given.
CommissionerŐs
Reports and Comments: No added
comments or reports were given other than the above issues.
Commissioner Regan made a motion to adjourn the meeting;
motion was seconded by Commissioner Wilcox and carried by Commissioner Cairns. Motion approved 3-0.
The October 13, 2011 regular meeting of the Port Ludlow
Drainage District adjourned at
12:42 a.m.
The next regularly scheduled meeting of the Port Ludlow
Drainage District will be held on Thursday November 10, 2011 at 10:00 a.m., at
the Beach Club in the Bay View Room.
Respectfully Submitted:
Susan Bartkus, Administrative
Assistant
Approved: Approved: Approved:
Walter Cairns Richard Regan Dwayne
Wilcox
Chair Commissioner Treasurer Commissioner Secretary
Commissioner
-----------------------------------------------------------------------------------------------------------------------------
November 2011
-----------------------------------------------------------------------------------------------------------------------------
December 2011